Administrative Clerk

This is a current vacancy. A vacancy has been confirmed for a Administrative Clerk based in Phuthaditjhaba, Free State. The successful candidate will join an established team within the administration jobs function.

Overview

The organisation is investing in its Phuthaditjhaba operation, and this Administrative Clerk position reflects that commitment. The successful candidate will work across the administration jobs function and contribute to the wider Free State business.

Notably, the role suits a candidate who values consistency and clear communication. The Phuthaditjhaba operation runs on accurate work, steady relationships and a genuine respect for the people in the team.

Reasonable working hours and respectful planning are part of how the role runs. The team values strong delivery, and load is balanced fairly across the administration jobs group in Phuthaditjhaba.

In addition, the role has been written to be sustainable, not just busy. Strong output is expected, and managers in Phuthaditjhaba also pay attention to recovery, learning and the kind of breathing room that keeps people doing good work over time.

The Environment

Practically speaking, the environment is professional and structured. Expect a calm, well-organised office, a steady flow of support requests, and a strong culture of confidentiality.

Practically speaking, the role is intended to operate under the hiring organisation’s workplace conduct, health and safety policies in Free State.

Health, safety and well-being are taken seriously. Current policies and procedures are maintained, and the Phuthaditjhaba site adheres to the standards expected of a responsible South African employer.

Importantly, the working environment is set up to give the team the focus needed for deeper work, while keeping collaboration and quick problem-solving close at hand.

Growing With Us

Career progression for this administration jobs role in Phuthaditjhaba depends on the hiring organisation’s policies, role requirements and business needs in Free State.

Internal mobility is encouraged. People who start in Phuthaditjhaba have moved into roles in other branches, specialist functions and project teams across Free State.

Growth conversations happen at a regular cadence — not just at year-end — so the path forward stays current and realistic for every Phuthaditjhaba team member.

Training is a mix of formal courses, structured on-the-job learning and exposure to broader projects, all geared at building practical skills.

Diversity and Inclusion

Inclusive recruitment is part of the organisation’s employment practices. Applicants are assessed on relevant qualifications, skills and experience for this role in Phuthaditjhaba.

B-BBEE compliance is more than a scorecard here. It informs how the business invests in skills development, supplier diversity and community engagement across the country.

Crucially, inclusive hiring extends through onboarding and into how teams operate every day. Respectful, fair conduct is expected from every team member in Phuthaditjhaba.

Practically speaking, the hiring organisation’s applicable employment-equity and inclusion practices will be explained in the final vacancy details for Free State.

Meet the Team

You will join a tight-knit, collaborative team that knows the administration jobs side of the business inside out. The Phuthaditjhaba group is a healthy mix of experienced operators and newer joiners, all of whom share a strong commitment to delivery and to one another.

Line management is hands-on without being heavy. Expect regular one-to-ones, honest feedback and the support needed to do good work consistently.

Importantly, the team structure and working relationships for this role in Phuthaditjhaba will be explained during the hiring process.

Collaboration is the default working mode. Whether picking up a quick query or working through a complex project, you will find colleagues willing to lean in and help.

Key Responsibilities

• Handle confidential information with discretion and in line with POPIA
• Prepare meeting packs, agendas and minutes for internal forums
• Coordinate office supplies, courier bookings and facilities requests
• Answer incoming calls and route enquiries to the correct department
• File, scan and archive documents in line with retention policies
• Provide administrative support to projects and special initiatives

Essential Criteria

• Matric / National Senior Certificate (Grade 12)
• Good written and verbal communication skills appropriate to the role
• 1-3 years’ experience in an administrative or front-office role
• Excellent telephone and email etiquette
• Ability to work independently and manage competing deadlines

Candidates who meet most of these criteria are welcome to be considered for the role.