Work-Force
Whether you are an experienced Records Officer or stepping into the role for the first time, there is space for you in Bethlehem. The team hires on merit and across communities in Free State.
About This Position
An experienced Records Officer is needed to support operations in Bethlehem. The role forms part of how the business keeps its administration jobs portfolio strong in Free State.
Expect a structured first ninety days, with onboarding milestones, regular check-ins, and an early focus on getting comfortable with the systems and processes that underpin the Bethlehem team.
Stakeholders for this position include line managers, peers across the administration jobs team and trusted external partners. Building those relationships early makes the next twelve months in Bethlehem much easier.
Your Team
The team you will be working with is fast-paced and energetic. Things move quickly across the Bethlehem office, and the people who thrive here are the ones who plan ahead, communicate openly and pick up the slack when Free State operations get busy.
Notably, the team structure and working relationships for this role in Bethlehem will be explained during the hiring process.
Collaboration is the default working mode. Whether picking up a quick query or working through a complex project, you will find colleagues willing to lean in and help.
The Environment
Beyond that, the environment is professional and structured. Expect a calm, well-organised office, a steady flow of support requests, and a strong culture of confidentiality.
On top of that, the role is intended to operate under the hiring organisation’s workplace conduct, health and safety policies in Free State.
Practically speaking, the working environment is set up to give the team the focus needed for deeper work, while keeping collaboration and quick problem-solving close at hand.
Day in the Life
Your day starts at the front of the business, ready to greet visitors, answer the switchboard and make sure the leadership diaries are in order. Through the morning you balance calls, couriers, capturing data and supporting projects with neat, accurate work. After lunch, you might be preparing minutes from a board pack, helping HR onboard a new starter, or chasing a courier across town. By close of day, every desk you support knows you have it covered, and the office is set up for a calm, productive tomorrow.
On top of that, the Bethlehem office buzzes through peak hours and settles into focused, productive lulls in between, giving you time to plan and reset before the next stretch of work.
Crucially, the rhythm rewards people who plan ahead but also pivot quickly when Free State operations throw up the unexpected.
What You’ll Be Doing
- File, scan and archive documents in line with retention policies
- Liaise with suppliers, contractors and service providers
- Prepare meeting packs, agendas and minutes for internal forums
- Capture data accurately into internal systems and registers
- Maintain visitor registers and ensure compliance with access protocols
- Track and report on departmental KPIs through standard templates
- Update intranet pages, notice boards and internal directories
- Maintain a tidy, professional reception and meeting-room environment
What You’ll Need
- High attention to detail and accuracy in data capture
- Ability to work independently and manage competing deadlines
- 1-3 years’ experience in an administrative or front-office role
- Strong organisational skills and the ability to multitask
- Strong proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
- Relevant administrative or office management qualification (advantageous)
If your CV speaks to the points above, this role is worth a closer look.