Secretary

The organisation is recruiting a Secretary for its Douglas operation. The role forms part of a wider administration jobs portfolio across Northern Cape.

The Role

Equally, the Secretary position is part of an ongoing recruitment drive across Northern Cape. The brief has been shaped carefully, with a focus on delivery in Douglas and across the administration jobs space.

In addition, the role suits a candidate who values consistency and clear communication. The Douglas operation runs on accurate work, steady relationships and a genuine respect for the people in the team.

Practically speaking, the role has been written to be sustainable, not just busy. Strong output is expected, and managers in Douglas also pay attention to recovery, learning and the kind of breathing room that keeps people doing good work over time.

Why Join Us

Beyond that, the hiring organisation may provide onboarding or skills development for this administration jobs role in Douglas; the available support will be confirmed in the final vacancy details for Northern Cape.

Career development may be available depending on the role, business needs and the hiring organisation’s policies.

On top of that, the package, working arrangements and any available support will be confirmed by the hiring organisation for this vacancy.

Your Team

In addition, the team you will be working with is fast-paced and energetic. Things move quickly across the Douglas office, and the people who thrive here are the ones who plan ahead, communicate openly and pick up the slack when Northern Cape operations get busy.

Line management is hands-on without being heavy. Expect regular one-to-ones, honest feedback and the support needed to do good work consistently.

Practically speaking, the team structure and working relationships for this role in Douglas will be explained during the hiring process.

Based in Douglas

Working in Douglas means a place near the Orange River agricultural zone, with a steady flow of activity and a strong local economy. The team has built solid relationships across the Northern Cape region, and the Douglas office benefits from those long-standing connections.

Accessibility is taken seriously: where the role allows, the team works toward a balance of in-office presence and flexibility for candidates based in and around Douglas.

Candidates should review the listed location, schedule and travel requirements before applying for this role in Douglas, Northern Cape.

Daily Duties

• Maintain visitor registers and ensure compliance with access protocols
• Liaise with suppliers, contractors and service providers
• Provide administrative support to projects and special initiatives
• Track and report on departmental KPIs through standard templates
• File, scan and archive documents in line with retention policies
• Update intranet pages, notice boards and internal directories
• Process invoices, requisitions and expense claims for approval
• Answer incoming calls and route enquiries to the correct department

Essential Criteria

• Strong proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Discretion when handling confidential and POPIA-sensitive information
• Contactable references may be requested during the hiring process
• Strong organisational skills and the ability to multitask
• Comfortable working with finance, HR and operational systems
• 1-3 years’ experience in an administrative or front-office role

Each application is reviewed carefully, and strong matches against the criteria above will move forward in the process.