Executive Assistant

A Executive Assistant is needed in Worcester. The role focuses on consistent delivery, accurate work and clear communication across the Western Cape operation.

What This Role Involves

This Executive Assistant role has been briefed against a clear set of outcomes for Worcester. The successful candidate will work alongside an established team and will be expected to contribute meaningfully to the administration jobs pipeline across Western Cape.

Expect a structured first ninety days, with onboarding milestones, regular check-ins, and an early focus on getting comfortable with the systems and processes that underpin the Worcester team.

The role has been written to be sustainable, not just busy. Strong output is expected, and managers in Worcester also pay attention to recovery, learning and the kind of breathing room that keeps people doing good work over time.

Stakeholders for this position include line managers, peers across the administration jobs team and trusted external partners. Building those relationships early makes the next twelve months in Worcester much easier.

Your Future Here

Practically speaking, this role can grow with you. Strong performers in the administration jobs team in Worcester have moved into senior, supervisory and specialist positions, and that journey is supported through coaching, training and exposure to bigger projects.

Growth conversations happen at a regular cadence — not just at year-end — so the path forward stays current and realistic for every Worcester team member.

Training is a mix of formal courses, structured on-the-job learning and exposure to broader projects, all geared at building practical skills.

Internal mobility is encouraged. People who start in Worcester have moved into roles in other branches, specialist functions and project teams across Western Cape.

Why This Role

You will join a team that values respectful collaboration, honest feedback and shared wins. The Worcester colleagues take pride in supporting one another and in doing the administration jobs side of the business properly, day in and day out.

Importantly, the role’s development opportunities, training and benefits, if offered, will be set out in the final vacancy details.

Career development may be available depending on the role, business needs and the hiring organisation’s policies.

Practically speaking, the package, working arrangements and any available support will be confirmed by the hiring organisation for this vacancy.

A Typical Day

Your day starts at the front of the business, ready to greet visitors, answer the switchboard and make sure the leadership diaries are in order. Through the morning you balance calls, couriers, capturing data and supporting projects with neat, accurate work. After lunch, you might be preparing minutes from a board pack, helping HR onboard a new starter, or chasing a courier across town. By close of day, every desk you support knows you have it covered, and the office is set up for a calm, productive tomorrow.

Notably, the rhythm rewards people who plan ahead but also pivot quickly when Western Cape operations throw up the unexpected.

Practically speaking, the Worcester office buzzes through peak hours and settles into focused, productive lulls in between, giving you time to plan and reset before the next stretch of work.

No two days look exactly the same — and that variety is part of what keeps the role engaging for the right candidate in Worcester.

Equal Opportunity

Practically speaking, the organisation is committed to fair, merit-based recruitment and equal opportunity. Applications are assessed against the published role requirements in line with applicable employment law.

B-BBEE compliance is more than a scorecard here. It informs how the business invests in skills development, supplier diversity and community engagement across the country.

In addition, the hiring organisation’s applicable employment-equity and inclusion practices will be explained in the final vacancy details for Western Cape.

Inclusive hiring extends through onboarding and into how teams operate every day. Respectful, fair conduct is expected from every team member in Worcester.

Core Functions

• Maintain a tidy, professional reception and meeting-room environment
• Provide administrative support to projects and special initiatives
• Prepare meeting packs, agendas and minutes for internal forums
• Track and report on departmental KPIs through standard templates
• Maintain visitor registers and ensure compliance with access protocols
• Coordinate office supplies, courier bookings and facilities requests
• Support HR with onboarding logistics for new starters
• Update intranet pages, notice boards and internal directories

Who We’re Looking For

• Good written and verbal communication skills appropriate to the role
• Strong proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Contactable references may be requested during the hiring process
• High attention to detail and accuracy in data capture
• Reliable, punctual and committed to high service standards
• Matric / National Senior Certificate (Grade 12)
• Strong organisational skills and the ability to multitask

Candidates who meet most of these criteria are welcome to be considered for the role.