Admin Coordinator

The organisation is recruiting a Admin Coordinator for its Calvinia operation. The role forms part of a wider administration jobs portfolio across Northern Cape.

Overview

In addition, the Admin Coordinator vacancy forms part of how the Calvinia branch keeps performing. It pairs day-to-day delivery with longer-running priorities that keep the administration jobs side of the business moving forward.

Expect a structured first ninety days, with onboarding milestones, regular check-ins, and an early focus on getting comfortable with the systems and processes that underpin the Calvinia team.

Quality is everyone’s job. Whether the Admin Coordinator is processing a transaction, supporting a colleague or handling a customer query, the standard expected in Northern Cape is consistently high and consistently fair.

Tools, systems and information are there to support the role rather than slow it down. The company continues to invest in the technology that backs its Calvinia teams, and the new Admin Coordinator will feel that from the first week.

Career Growth

This role can grow with you. Strong performers in the administration jobs team in Calvinia have moved into senior, supervisory and specialist positions, and that journey is supported through coaching, training and exposure to bigger projects.

Training is a mix of formal courses, structured on-the-job learning and exposure to broader projects, all geared at building practical skills.

Internal mobility is encouraged. People who start in Calvinia have moved into roles in other branches, specialist functions and project teams across Northern Cape.

Growth conversations happen at a regular cadence — not just at year-end — so the path forward stays current and realistic for every Calvinia team member.

Meet the Team

You will join a tight-knit, collaborative team that knows the administration jobs side of the business inside out. The Calvinia group is a healthy mix of experienced operators and newer joiners, all of whom share a strong commitment to delivery and to one another.

Collaboration is the default working mode. Whether picking up a quick query or working through a complex project, you will find colleagues willing to lean in and help.

Line management is hands-on without being heavy. Expect regular one-to-ones, honest feedback and the support needed to do good work consistently.

Crucially, the team mix in Calvinia reflects a balance of experienced operators and emerging talent, with deliberate space for diverse voices and backgrounds.

The Environment

Practically speaking, the environment is professional and structured. Expect a calm, well-organised office, a steady flow of support requests, and a strong culture of confidentiality.

Equally, the working environment is set up to give the team the focus needed for deeper work, while keeping collaboration and quick problem-solving close at hand.

Health, safety and well-being are taken seriously. Current policies and procedures are maintained, and the Calvinia site adheres to the standards expected of a responsible South African employer.

A respectful, professional environment is the standard in Northern Cape. Bullying, harassment and unfair conduct have no place here, and managers are trained to act decisively when concerns are raised.

Diversity and Inclusion

Diverse teams build stronger workplaces. Applications are welcome from candidates of every background, language and community across Northern Cape, and recruitment is fair, transparent and aligned with the EE Act.

Practical steps back the words. Structured EE reporting, transformation initiatives and learnership programmes give real opportunities to candidates from across Northern Cape.

B-BBEE compliance is more than a scorecard here. It informs how the business invests in skills development, supplier diversity and community engagement across the country.

Inclusive hiring extends through onboarding and into how teams operate every day. Respectful, fair conduct is expected from every team member in Calvinia.

Based in Calvinia

Calvinia continues to grow as an employment hub in Northern Cape, with near the Kimberley diamond heritage centre. This role gives you a foothold in one of its busier business communities, with access to the local services, suppliers and partners that keep the work moving.

Many candidates already living within reach of Calvinia cite the location as one of the role’s quiet wins, with shorter commutes and a real sense of being plugged into the local Northern Cape economy.

If you are relocating, the team can share practical pointers on neighbourhoods, transport and the typical pace of life in Calvinia, Northern Cape.

Accessibility is taken seriously: where the role allows, the team works toward a balance of in-office presence and flexibility for candidates based in and around Calvinia.

Daily Duties

• Provide administrative support to projects and special initiatives
• Capture data accurately into internal systems and registers
• Answer incoming calls and route enquiries to the correct department
• Prepare meeting packs, agendas and minutes for internal forums
• Support HR with onboarding logistics for new starters
• Manage diaries, meetings and travel logistics for the leadership team

Candidate Profile

• Relevant administrative or office management qualification (advantageous)
• Matric / National Senior Certificate (Grade 12)
• Professional, courteous manner with strong customer-service orientation
• Strong proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Excellent telephone and email etiquette
• Good written and verbal communication in English
• Experience supporting senior managers is an advantage

Potential is considered alongside experience, so candidates who tick most of these boxes should still be considered.