Work-Force
This is a current vacancy. We believe great workplaces are built on great people. We are looking for a Office Manager in Virginia, and we encourage applicants from across Free State to consider this opportunity.
About the Opportunity
The Office Manager vacancy forms part of how the Virginia branch keeps performing. It pairs day-to-day delivery with longer-running priorities that keep the administration jobs side of the business moving forward.
Notably, the role suits a candidate who values consistency and clear communication. The Virginia operation runs on accurate work, steady relationships and a genuine respect for the people in the team.
In addition, the role has been written to be sustainable, not just busy. Strong output is expected, and managers in Virginia also pay attention to recovery, learning and the kind of breathing room that keeps people doing good work over time.
Internal documentation, process notes and shared playbooks make it easier for the Office Manager to step into the administration jobs workflow quickly. Institutional knowledge is well-organised, so people are not reinventing the wheel from one week to the next.
Tools, systems and information are there to support the role rather than slow it down. The company continues to invest in the technology that backs its Virginia teams, and the new Office Manager will feel that from the first week.
The Environment
Beyond that, the environment is professional and structured. Expect a calm, well-organised office, a steady flow of support requests, and a strong culture of confidentiality.
Health, safety and well-being are taken seriously. Current policies and procedures are maintained, and the Virginia site adheres to the standards expected of a responsible South African employer.
A respectful, professional environment is the standard in Free State. Bullying, harassment and unfair conduct have no place here, and managers are trained to act decisively when concerns are raised.
Practically speaking, the working environment is set up to give the team the focus needed for deeper work, while keeping collaboration and quick problem-solving close at hand.
Day in the Life
Your day starts at the front of the business, ready to greet visitors, answer the switchboard and make sure the leadership diaries are in order. Through the morning you balance calls, couriers, capturing data and supporting projects with neat, accurate work. After lunch, you might be preparing minutes from a board pack, helping HR onboard a new starter, or chasing a courier across town. By close of day, every desk you support knows you have it covered, and the office is set up for a calm, productive tomorrow.
Crucially, the Virginia office buzzes through peak hours and settles into focused, productive lulls in between, giving you time to plan and reset before the next stretch of work.
No two days look exactly the same — and that variety is part of what keeps the role engaging for the right candidate in Virginia.
Equally, the rhythm rewards people who plan ahead but also pivot quickly when Free State operations throw up the unexpected.
Growing With Us
Equally, this role can grow with you. Strong performers in the administration jobs team in Virginia have moved into senior, supervisory and specialist positions, and that journey is supported through coaching, training and exposure to bigger projects.
Practically speaking, internal mobility is encouraged. People who start in Virginia have moved into roles in other branches, specialist functions and project teams across Free State.
Growth conversations happen at a regular cadence — not just at year-end — so the path forward stays current and realistic for every Virginia team member.
Training is a mix of formal courses, structured on-the-job learning and exposure to broader projects, all geared at building practical skills.
About Virginia
Working in Virginia means a place along the N1 central corridor, with a steady flow of activity and a strong local economy. The team has built solid relationships across the Free State region, and the Virginia office benefits from those long-standing connections.
If you are relocating, the team can share practical pointers on neighbourhoods, transport and the typical pace of life in Virginia, Free State.
Accessibility is taken seriously: where the role allows, the team works toward a balance of in-office presence and flexibility for candidates based in and around Virginia.
Many candidates already living within reach of Virginia cite the location as one of the role’s quiet wins, with shorter commutes and a real sense of being plugged into the local Free State economy.
Diversity and Inclusion
Practically speaking, the organisation is committed to transformation and equal opportunity. Hiring is on merit, and applications are actively encouraged from women, youth, people with disabilities and other historically disadvantaged groups in line with the Employment Equity plan and B-BBEE objectives.
Inclusive hiring extends through onboarding and into how teams operate every day. Respectful, fair conduct is expected from every team member in Virginia.
Practical steps back the words. Structured EE reporting, transformation initiatives and learnership programmes give real opportunities to candidates from across Free State.
B-BBEE compliance is more than a scorecard here. It informs how the business invests in skills development, supplier diversity and community engagement across the country.
About the Team
Crucially, the team you will be working with is fast-paced and energetic. Things move quickly across the Virginia office, and the people who thrive here are the ones who plan ahead, communicate openly and pick up the slack when Free State operations get busy.
Collaboration is the default working mode. Whether picking up a quick query or working through a complex project, you will find colleagues willing to lean in and help.
In addition, the team mix in Virginia reflects a balance of experienced operators and emerging talent, with deliberate space for diverse voices and backgrounds.
Line management is hands-on without being heavy. Expect regular one-to-ones, honest feedback and the support needed to do good work consistently.
What We Offer
You will join a team that values respectful collaboration, honest feedback and shared wins. The Virginia colleagues take pride in supporting one another and in doing the administration jobs side of the business properly, day in and day out.
Recognition matters here. Strong performers are noticed quickly, and many promotions across the business have started in the Virginia teams.
Benefits are clear and consistent. Beyond the package on offer, the role includes the supports you would expect from an established South African employer in Free State.
Practically speaking, the company reinvests in its people: paid training, internal moves and the chance to take on bigger projects are all part of how careers in Virginia keep progressing.
What You’ll Be Doing
- Capture data accurately into internal systems and registers
- Track and report on departmental KPIs through standard templates
- Handle confidential information with discretion and in line with POPIA
- Prepare meeting packs, agendas and minutes for internal forums
- Process invoices, requisitions and expense claims for approval
- Liaise with suppliers, contractors and service providers
- Manage diaries, meetings and travel logistics for the leadership team
- Coordinate office supplies, courier bookings and facilities requests
Essential Criteria
- Ability to work independently and manage competing deadlines
- Matric / National Senior Certificate (Grade 12)
- Reliable, punctual and committed to high service standards
- Discretion when handling confidential and POPIA-sensitive information
- Strong proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
Candidates who meet most of these criteria are welcome to be considered for the role.