Work-Force
Personal Assistant: Financial Management position available. About the Role: We are seeking an experienced Personal Assistant with exceptional organizational skills, multitasking ability, and attention to detail to support our Financial Management team. If you thrive in a fast-paced corporate environment and excel at seamless coordination, this opportunity is for you!
Key Responsibilities:
- Support Heads of Department:
- Serve as the right hand to the Heads of the Financial Management Department.
- Manage their calendars, handle travel logistics, and provide general administrative support to the financial team.
- Event and Meeting Coordination:
- Organize internal and external meetings, including room bookings, IT setup, and catering arrangements.
- Plan and execute monthly team Townhalls and ‘Power Hour Sessions,’ ensuring smooth operation of each event.
- Document and Office Management:
- Format documents with a keen eye for detail and manage office supplies.
- Oversee the Financial Management group email and Teams chat, ensuring timely updates and information sharing.
- Auditor Liaison:
- Facilitate auditor visits, managing room reservations, access arrangements, and necessary IT setups.
- Communication and Team Spirit:
- Compile and distribute the Monthly Newsletter “Pulse.”
- Lead the Fun Committee in organizing engaging activities such as Boerie Days and themed dress-up events.
- General PA Duties:
- Handle a variety of tasks including expense claims and IT requests to keep the department running efficiently.
- Provide ad-hoc assistance to the Executive PA to the CFO as needed.
Who We’re Looking For:
- Qualification:
- Matric and/or National Diploma in Secretarial Studies (ideal).
- Experience:
- 8+ years of proven experience as a PA in a corporate setting.
- Skills:
- Strong organizational, communication, and multitasking abilities.
- Proactive problem-solver who enjoys challenges and can adapt to changing priorities.
- Personality:
- A proactive, adaptable individual who thrives in a dynamic, fast-paced environment.
Additional Information:
- Location: [Company Location]
- Clear criminal and credit record required.
If you are a dedicated professional with a knack for organization and a passion for supporting a dynamic team, we encourage you to apply!