Secretary

Looking for your next move as a Secretary in Port Shepstone? A role has just opened that gives you real responsibility and a clear path forward in KwaZulu-Natal.

The Role

This Secretary role sits within the administration jobs function in Port Shepstone. It offers a defined scope, clear measures of success, and the support of an experienced team across KwaZulu-Natal.

The successful applicant is given the room to plan, deliver and review their work without unnecessary noise. The organisation has built its Port Shepstone team on trust, and the Secretary role will feel that from week one.

Internal documentation, process notes and shared playbooks make it easier for the Secretary to step into the administration jobs workflow quickly. Institutional knowledge is well-organised, so people are not reinventing the wheel from one week to the next.

Beyond that, the role has been written to be sustainable, not just busy. Strong output is expected, and managers in Port Shepstone also pay attention to recovery, learning and the kind of breathing room that keeps people doing good work over time.

A Typical Day

Your day starts at the front of the business, ready to greet visitors, answer the switchboard and make sure the leadership diaries are in order. Through the morning you balance calls, couriers, capturing data and supporting projects with neat, accurate work. After lunch, you might be preparing minutes from a board pack, helping HR onboard a new starter, or chasing a courier across town. By close of day, every desk you support knows you have it covered, and the office is set up for a calm, productive tomorrow.

Beyond that, the rhythm rewards people who plan ahead but also pivot quickly when KwaZulu-Natal operations throw up the unexpected.

No two days look exactly the same — and that variety is part of what keeps the role engaging for the right candidate in Port Shepstone.

Practically speaking, the Port Shepstone office buzzes through peak hours and settles into focused, productive lulls in between, giving you time to plan and reset before the next stretch of work.

Where You’ll Work

Crucially, the environment is professional and structured. Expect a calm, well-organised office, a steady flow of support requests, and a strong culture of confidentiality.

Importantly, the working environment is set up to give the team the focus needed for deeper work, while keeping collaboration and quick problem-solving close at hand.

Health, safety and well-being are taken seriously. Current policies and procedures are maintained, and the Port Shepstone site adheres to the standards expected of a responsible South African employer.

A respectful, professional environment is the standard in KwaZulu-Natal. Bullying, harassment and unfair conduct have no place here, and managers are trained to act decisively when concerns are raised.

Working in Port Shepstone

Working in Port Shepstone means a place on the Umhlanga Ridge business corridor, with a steady flow of activity and a strong local economy. The team has built solid relationships across the KwaZulu-Natal region, and the Port Shepstone office benefits from those long-standing connections.

Many candidates already living within reach of Port Shepstone cite the location as one of the role’s quiet wins, with shorter commutes and a real sense of being plugged into the local KwaZulu-Natal economy.

If you are relocating, the team can share practical pointers on neighbourhoods, transport and the typical pace of life in Port Shepstone, KwaZulu-Natal.

Accessibility is taken seriously: where the role allows, the team works toward a balance of in-office presence and flexibility for candidates based in and around Port Shepstone.

About the Team

You will join a tight-knit, collaborative team that knows the administration jobs side of the business inside out. The Port Shepstone group is a healthy mix of experienced operators and newer joiners, all of whom share a strong commitment to delivery and to one another.

Collaboration is the default working mode. Whether picking up a quick query or working through a complex project, you will find colleagues willing to lean in and help.

Line management is hands-on without being heavy. Expect regular one-to-ones, honest feedback and the support needed to do good work consistently.

Importantly, the team mix in Port Shepstone reflects a balance of experienced operators and emerging talent, with deliberate space for diverse voices and backgrounds.

What You’ll Be Doing

• File, scan and archive documents in line with retention policies
• Maintain visitor registers and ensure compliance with access protocols
• Provide administrative support to projects and special initiatives
• Manage diaries, meetings and travel logistics for the leadership team
• Coordinate office supplies, courier bookings and facilities requests
• Track and report on departmental KPIs through standard templates
• Maintain a tidy, professional reception and meeting-room environment

Candidate Profile

• Matric / National Senior Certificate (Grade 12)
• Clear criminal record and contactable references
• Good written and verbal communication in English
• Strong organisational skills and the ability to multitask
• Discretion when handling confidential and POPIA-sensitive information

Crucially, if most of these boxes are ticked, you are encouraged to put your name forward.