Secretary

The organisation is recruiting a Secretary for its Ficksburg operation. The role forms part of a wider administration jobs portfolio across Free State.

What This Role Involves

Crucially, the Secretary vacancy forms part of how the Ficksburg branch keeps performing. It pairs day-to-day delivery with longer-running priorities that keep the administration jobs side of the business moving forward.

Notably, the successful applicant is given the room to plan, deliver and review their work without unnecessary noise. The organisation has built its Ficksburg team on trust, and the Secretary role will feel that from week one.

Tools, systems and information are there to support the role rather than slow it down. The company continues to invest in the technology that backs its Ficksburg teams, and the new Secretary will feel that from the first week.

Internal documentation, process notes and shared playbooks make it easier for the Secretary to step into the administration jobs workflow quickly. Institutional knowledge is well-organised, so people are not reinventing the wheel from one week to the next.

Your Workplace

On top of that, the environment is professional and structured. Expect a calm, well-organised office, a steady flow of support requests, and a strong culture of confidentiality.

Health, safety and well-being are taken seriously. Current policies and procedures are maintained, and the Ficksburg site adheres to the standards expected of a responsible South African employer.

Equally, the working environment is set up to give the team the focus needed for deeper work, while keeping collaboration and quick problem-solving close at hand.

A respectful, professional environment is the standard in Free State. Bullying, harassment and unfair conduct have no place here, and managers are trained to act decisively when concerns are raised.

Meet the Team

You will join a tight-knit, collaborative team that knows the administration jobs side of the business inside out. The Ficksburg group is a healthy mix of experienced operators and newer joiners, all of whom share a strong commitment to delivery and to one another.

Line management is hands-on without being heavy. Expect regular one-to-ones, honest feedback and the support needed to do good work consistently.

Notably, the team mix in Ficksburg reflects a balance of experienced operators and emerging talent, with deliberate space for diverse voices and backgrounds.

Collaboration is the default working mode. Whether picking up a quick query or working through a complex project, you will find colleagues willing to lean in and help.

Why This Role

Beyond that, the company invests in the people who join it. From structured onboarding to ongoing skills development, you will find clear paths to grow your career in administration jobs from your base in Ficksburg. Many colleagues across Free State have moved into senior roles after starting in positions just like this one.

Beyond that, the company reinvests in its people: paid training, internal moves and the chance to take on bigger projects are all part of how careers in Ficksburg keep progressing.

Recognition matters here. Strong performers are noticed quickly, and many promotions across the business have started in the Ficksburg teams.

Benefits are clear and consistent. Beyond the package on offer, the role includes the supports you would expect from an established South African employer in Free State.

About Ficksburg

Ficksburg continues to grow as an employment hub in Free State, with near the Sasolburg industrial complex. This role gives you a foothold in one of its busier business communities, with access to the local services, suppliers and partners that keep the work moving.

If you are relocating, the team can share practical pointers on neighbourhoods, transport and the typical pace of life in Ficksburg, Free State.

Accessibility is taken seriously: where the role allows, the team works toward a balance of in-office presence and flexibility for candidates based in and around Ficksburg.

Many candidates already living within reach of Ficksburg cite the location as one of the role’s quiet wins, with shorter commutes and a real sense of being plugged into the local Free State economy.

Key Outputs

• Prepare meeting packs, agendas and minutes for internal forums
• File, scan and archive documents in line with retention policies
• Answer incoming calls and route enquiries to the correct department
• Capture data accurately into internal systems and registers
• Coordinate office supplies, courier bookings and facilities requests
• Provide administrative support to projects and special initiatives
• Maintain visitor registers and ensure compliance with access protocols

Minimum Requirements

• Ability to work independently and manage competing deadlines
• Comfortable working with finance, HR and operational systems
• Matric / National Senior Certificate (Grade 12)
• Clear criminal record and contactable references
• Strong proficiency in MS Office (Word, Excel, Outlook, PowerPoint)

Potential is considered alongside experience, so candidates who tick most of these boxes should still be considered.