Records Officer

A vacancy has been confirmed for a Records Officer based in Colesberg, Northern Cape. The successful candidate will join an established team within the administration jobs function.

About the Opportunity

The Records Officer position is part of an ongoing recruitment drive across Northern Cape. The brief has been shaped carefully, with a focus on delivery in Colesberg and across the administration jobs space.

Day-to-day, the role balances focused delivery with the kind of collaboration that keeps things moving. The successful candidate is trusted to make sensible decisions inside the agreed scope, with line-management support whenever a sounding board is useful.

Stakeholders for this position include line managers, peers across the administration jobs team and trusted external partners. Building those relationships early makes the next twelve months in Colesberg much easier.

Internal documentation, process notes and shared playbooks make it easier for the Records Officer to step into the administration jobs workflow quickly. Institutional knowledge is well-organised, so people are not reinventing the wheel from one week to the next.

Equal Opportunity

Inclusive recruitment is part of the organisation’s employment practices. Applicants are assessed on relevant qualifications, skills and experience for this role in Colesberg.

Equally, inclusive hiring extends through onboarding and into how teams operate every day. Respectful, fair conduct is expected from every team member in Colesberg.

Beyond that, the hiring organisation’s applicable employment-equity and inclusion practices will be explained in the final vacancy details for Northern Cape.

B-BBEE compliance is more than a scorecard here. It informs how the business invests in skills development, supplier diversity and community engagement across the country.

A Typical Day

Your day starts at the front of the business, ready to greet visitors, answer the switchboard and make sure the leadership diaries are in order. Through the morning you balance calls, couriers, capturing data and supporting projects with neat, accurate work. After lunch, you might be preparing minutes from a board pack, helping HR onboard a new starter, or chasing a courier across town. By close of day, every desk you support knows you have it covered, and the office is set up for a calm, productive tomorrow.

Beyond that, the Colesberg office buzzes through peak hours and settles into focused, productive lulls in between, giving you time to plan and reset before the next stretch of work.

In addition, the rhythm rewards people who plan ahead but also pivot quickly when Northern Cape operations throw up the unexpected.

No two days look exactly the same — and that variety is part of what keeps the role engaging for the right candidate in Colesberg.

Where You’ll Work

Crucially, the environment is professional and structured. Expect a calm, well-organised office, a steady flow of support requests, and a strong culture of confidentiality.

On top of that, the role is intended to operate under the hiring organisation’s workplace conduct, health and safety policies in Northern Cape.

In addition, the working environment is set up to give the team the focus needed for deeper work, while keeping collaboration and quick problem-solving close at hand.

Health, safety and well-being are taken seriously. Current policies and procedures are maintained, and the Colesberg site adheres to the standards expected of a responsible South African employer.

Based in Colesberg

Colesberg continues to grow as an employment hub in Northern Cape, with in the Kathu iron ore belt. This role gives you a foothold in one of its busier business communities, with access to the local services, suppliers and partners that keep the work moving.

Many candidates already living within reach of Colesberg cite the location as one of the role’s quiet wins, with shorter commutes and a real sense of being plugged into the local Northern Cape economy.

Candidates should review the listed location, schedule and travel requirements before applying for this role in Colesberg, Northern Cape.

Accessibility is taken seriously: where the role allows, the team works toward a balance of in-office presence and flexibility for candidates based in and around Colesberg.

Growing With Us

Career progression for this administration jobs role in Colesberg depends on the hiring organisation’s policies, role requirements and business needs in Northern Cape.

Growth conversations happen at a regular cadence — not just at year-end — so the path forward stays current and realistic for every Colesberg team member.

Training is a mix of formal courses, structured on-the-job learning and exposure to broader projects, all geared at building practical skills.

Notably, internal mobility is encouraged. People who start in Colesberg have moved into roles in other branches, specialist functions and project teams across Northern Cape.

Your Role

• Track and report on departmental KPIs through standard templates
• Answer incoming calls and route enquiries to the correct department
• Provide administrative support to projects and special initiatives
• Prepare meeting packs, agendas and minutes for internal forums
• Coordinate office supplies, courier bookings and facilities requests

Essential Criteria

• Good written and verbal communication skills appropriate to the role
• 1-3 years’ experience in an administrative or front-office role
• Strong proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Discretion when handling confidential and POPIA-sensitive information
• Strong organisational skills and the ability to multitask

Equally, candidates who meet most of these criteria are welcome to be considered for the role.