Records Officer

Posted recently. We believe great workplaces are built on great people. We are looking for a Records Officer in Prieska, and we encourage applicants from across Northern Cape to consider this opportunity.

What This Role Involves

The Records Officer vacancy forms part of how the Prieska branch keeps performing. It pairs day-to-day delivery with longer-running priorities that keep the administration jobs side of the business moving forward.

Expect a structured first ninety days, with onboarding milestones, regular check-ins, and an early focus on getting comfortable with the systems and processes that underpin the Prieska team.

Tools, systems and information are there to support the role rather than slow it down. The company continues to invest in the technology that backs its Prieska teams, and the new Records Officer will feel that from the first week.

Internal documentation, process notes and shared playbooks make it easier for the Records Officer to step into the administration jobs workflow quickly. Institutional knowledge is well-organised, so people are not reinventing the wheel from one week to the next.

Quality is everyone’s job. Whether the Records Officer is processing a transaction, supporting a colleague or handling a customer query, the standard expected in Northern Cape is consistently high and consistently fair.

Why This Role

Few roles let you see the impact of your work as quickly as this one. Every shift, project and decision in Prieska contributes to real outcomes for clients and colleagues across the administration jobs space in Northern Cape.

Importantly, the company reinvests in its people: paid training, internal moves and the chance to take on bigger projects are all part of how careers in Prieska keep progressing.

Recognition matters here. Strong performers are noticed quickly, and many promotions across the business have started in the Prieska teams.

Benefits are clear and consistent. Beyond the package on offer, the role includes the supports you would expect from an established South African employer in Northern Cape.

Where You’ll Work

In addition, the environment is professional and structured. Expect a calm, well-organised office, a steady flow of support requests, and a strong culture of confidentiality.

Equally, the working environment is set up to give the team the focus needed for deeper work, while keeping collaboration and quick problem-solving close at hand.

Health, safety and well-being are taken seriously. Current policies and procedures are maintained, and the Prieska site adheres to the standards expected of a responsible South African employer.

A respectful, professional environment is the standard in Northern Cape. Bullying, harassment and unfair conduct have no place here, and managers are trained to act decisively when concerns are raised.

About Prieska

Crucially, the role is based in Prieska, near the Kimberley diamond heritage centre. Public transport links and parking are within easy reach, making the daily commute manageable for candidates living across Prieska and the broader Northern Cape region.

Many candidates already living within reach of Prieska cite the location as one of the role’s quiet wins, with shorter commutes and a real sense of being plugged into the local Northern Cape economy.

Accessibility is taken seriously: where the role allows, the team works toward a balance of in-office presence and flexibility for candidates based in and around Prieska.

If you are relocating, the team can share practical pointers on neighbourhoods, transport and the typical pace of life in Prieska, Northern Cape.

Career Growth

This role can grow with you. Strong performers in the administration jobs team in Prieska have moved into senior, supervisory and specialist positions, and that journey is supported through coaching, training and exposure to bigger projects.

Training is a mix of formal courses, structured on-the-job learning and exposure to broader projects, all geared at building practical skills.

In addition, internal mobility is encouraged. People who start in Prieska have moved into roles in other branches, specialist functions and project teams across Northern Cape.

Growth conversations happen at a regular cadence — not just at year-end — so the path forward stays current and realistic for every Prieska team member.

Your Team

You will join a tight-knit, collaborative team that knows the administration jobs side of the business inside out. The Prieska group is a healthy mix of experienced operators and newer joiners, all of whom share a strong commitment to delivery and to one another.

Importantly, the team mix in Prieska reflects a balance of experienced operators and emerging talent, with deliberate space for diverse voices and backgrounds.

Collaboration is the default working mode. Whether picking up a quick query or working through a complex project, you will find colleagues willing to lean in and help.

Line management is hands-on without being heavy. Expect regular one-to-ones, honest feedback and the support needed to do good work consistently.

Diversity and Inclusion

Diverse teams build stronger workplaces. Applications are welcome from candidates of every background, language and community across Northern Cape, and recruitment is fair, transparent and aligned with the EE Act.

Inclusive hiring extends through onboarding and into how teams operate every day. Respectful, fair conduct is expected from every team member in Prieska.

Practical steps back the words. Structured EE reporting, transformation initiatives and learnership programmes give real opportunities to candidates from across Northern Cape.

B-BBEE compliance is more than a scorecard here. It informs how the business invests in skills development, supplier diversity and community engagement across the country.

What Your Day Looks Like

Your day starts at the front of the business, ready to greet visitors, answer the switchboard and make sure the leadership diaries are in order. Through the morning you balance calls, couriers, capturing data and supporting projects with neat, accurate work. After lunch, you might be preparing minutes from a board pack, helping HR onboard a new starter, or chasing a courier across town. By close of day, every desk you support knows you have it covered, and the office is set up for a calm, productive tomorrow.

No two days look exactly the same — and that variety is part of what keeps the role engaging for the right candidate in Prieska.

In addition, the rhythm rewards people who plan ahead but also pivot quickly when Northern Cape operations throw up the unexpected.

Notably, the Prieska office buzzes through peak hours and settles into focused, productive lulls in between, giving you time to plan and reset before the next stretch of work.

Your Role

• Handle confidential information with discretion and in line with POPIA
• Maintain a tidy, professional reception and meeting-room environment
• File, scan and archive documents in line with retention policies
• Liaise with suppliers, contractors and service providers
• Provide administrative support to projects and special initiatives
• Process invoices, requisitions and expense claims for approval

Essential Criteria

• Reliable, punctual and committed to high service standards
• Professional, courteous manner with strong customer-service orientation
• High attention to detail and accuracy in data capture
• Discretion when handling confidential and POPIA-sensitive information
• Comfortable working with finance, HR and operational systems

Candidates who meet most of these criteria are welcome to be considered for the role.