Work-Force
Posted recently. We believe great workplaces are built on great people. We are looking for a Personal Assistant in Paarl, and we encourage applicants from across Western Cape to consider this opportunity.
About the Opportunity
This Personal Assistant role has been briefed against a clear set of outcomes for Paarl. The successful candidate will work alongside an established team and will be expected to contribute meaningfully to the administration jobs pipeline across Western Cape.
The organisation keeps reporting lines clean and expectations realistic. Performance is measured against a small, agreed set of metrics, and there are no surprise yardsticks for the Personal Assistant taking on this position.
Internal documentation, process notes and shared playbooks make it easier for the Personal Assistant to step into the administration jobs workflow quickly. Institutional knowledge is well-organised, so people are not reinventing the wheel from one week to the next.
Career Growth
Career progression for this administration jobs role in Paarl depends on the hiring organisation’s policies, role requirements and business needs in Western Cape.
Training is a mix of formal courses, structured on-the-job learning and exposure to broader projects, all geared at building practical skills.
Growth conversations happen at a regular cadence — not just at year-end — so the path forward stays current and realistic for every Paarl team member.
A Typical Day
Your day starts at the front of the business, ready to greet visitors, answer the switchboard and make sure the leadership diaries are in order. Through the morning you balance calls, couriers, capturing data and supporting projects with neat, accurate work. After lunch, you might be preparing minutes from a board pack, helping HR onboard a new starter, or chasing a courier across town. By close of day, every desk you support knows you have it covered, and the office is set up for a calm, productive tomorrow.
Crucially, the rhythm rewards people who plan ahead but also pivot quickly when Western Cape operations throw up the unexpected.
Equally, the Paarl office buzzes through peak hours and settles into focused, productive lulls in between, giving you time to plan and reset before the next stretch of work.
Core Functions
- Coordinate office supplies, courier bookings and facilities requests
- Manage diaries, meetings and travel logistics for the leadership team
- Handle confidential information with discretion and in line with POPIA
- Prepare meeting packs, agendas and minutes for internal forums
- Answer incoming calls and route enquiries to the correct department
Candidate Profile
- Strong organisational skills and the ability to multitask
- Contactable references may be requested during the hiring process
- Reliable, punctual and committed to high service standards
- Experience supporting senior managers is an advantage
- Matric / National Senior Certificate (Grade 12)
- Strong proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
Candidates who meet most of these criteria are welcome to be considered for the role.