Work-Force
This is a current vacancy. A Office Manager is needed in Virginia. The role focuses on consistent delivery, accurate work and clear communication across the Free State operation.
About This Position
The organisation is investing in its Virginia operation, and this Office Manager position reflects that commitment. The successful candidate will work across the administration jobs function and contribute to the wider Free State business.
Communication runs both ways. Managers across the administration jobs team in Free State make time for one-to-ones, and people are expected to speak up early when something needs attention.
Beyond that, the role has been written to be sustainable, not just busy. Strong output is expected, and managers in Virginia also pay attention to recovery, learning and the kind of breathing room that keeps people doing good work over time.
Stakeholders for this position include line managers, peers across the administration jobs team and trusted external partners. Building those relationships early makes the next twelve months in Virginia much easier.
Your Future Here
Career progression here is real, not a slogan. The administration jobs space in Virginia offers a clear runway from delivery into team leadership and beyond, and managers sit down with each team member regularly to map out the next step in Free State.
Internal mobility is encouraged. People who start in Virginia have moved into roles in other branches, specialist functions and project teams across Free State.
Growth conversations happen at a regular cadence — not just at year-end — so the path forward stays current and realistic for every Virginia team member.
Training is a mix of formal courses, structured on-the-job learning and exposure to broader projects, all geared at building practical skills.
The Environment
Beyond that, the environment is professional and structured. Expect a calm, well-organised office, a steady flow of support requests, and a strong culture of confidentiality.
A respectful, professional environment is the standard in Free State. Bullying, harassment and unfair conduct have no place here, and managers are trained to act decisively when concerns are raised.
Equally, the working environment is set up to give the team the focus needed for deeper work, while keeping collaboration and quick problem-solving close at hand.
Health, safety and well-being are taken seriously. Current policies and procedures are maintained, and the Virginia site adheres to the standards expected of a responsible South African employer.
About the Team
Equally, the team you will be working with is fast-paced and energetic. Things move quickly across the Virginia office, and the people who thrive here are the ones who plan ahead, communicate openly and pick up the slack when Free State operations get busy.
Collaboration is the default working mode. Whether picking up a quick query or working through a complex project, you will find colleagues willing to lean in and help.
Line management is hands-on without being heavy. Expect regular one-to-ones, honest feedback and the support needed to do good work consistently.
Notably, the team mix in Virginia reflects a balance of experienced operators and emerging talent, with deliberate space for diverse voices and backgrounds.
Why Join Us
Few roles let you see the impact of your work as quickly as this one. Every shift, project and decision in Virginia contributes to real outcomes for clients and colleagues across the administration jobs space in Free State.
Benefits are clear and consistent. Beyond the package on offer, the role includes the supports you would expect from an established South African employer in Free State.
Crucially, the company reinvests in its people: paid training, internal moves and the chance to take on bigger projects are all part of how careers in Virginia keep progressing.
Recognition matters here. Strong performers are noticed quickly, and many promotions across the business have started in the Virginia teams.
Our Commitment to Transformation
Inclusion is a core part of how the team operates. This is an equal-opportunity employer, and candidates from all communities — including women, youth and persons living with disabilities — are encouraged to apply for this role in Virginia.
Inclusive hiring extends through onboarding and into how teams operate every day. Respectful, fair conduct is expected from every team member in Virginia.
B-BBEE compliance is more than a scorecard here. It informs how the business invests in skills development, supplier diversity and community engagement across the country.
Practical steps back the words. Structured EE reporting, transformation initiatives and learnership programmes give real opportunities to candidates from across Free State.
Daily Duties
- Track and report on departmental KPIs through standard templates
- Process invoices, requisitions and expense claims for approval
- Maintain visitor registers and ensure compliance with access protocols
- Capture data accurately into internal systems and registers
- Prepare meeting packs, agendas and minutes for internal forums
- Maintain a tidy, professional reception and meeting-room environment
- Liaise with suppliers, contractors and service providers
- Handle confidential information with discretion and in line with POPIA
Minimum Requirements
- Matric / National Senior Certificate (Grade 12)
- Relevant administrative or office management qualification (advantageous)
- Excellent telephone and email etiquette
- Good written and verbal communication in English
- Professional, courteous manner with strong customer-service orientation
Candidates who meet most of these criteria are welcome to be considered for the role.