Work-Force
The organisation is recruiting a Office Manager for its Welkom operation. The role forms part of a wider administration jobs portfolio across Free State.
About the Opportunity
This Office Manager role has been briefed against a clear set of outcomes for Welkom. The successful candidate will work alongside an established team and will be expected to contribute meaningfully to the administration jobs pipeline across Free State.
Expect a structured first ninety days, with onboarding milestones, regular check-ins, and an early focus on getting comfortable with the systems and processes that underpin the Welkom team.
Internal documentation, process notes and shared playbooks make it easier for the Office Manager to step into the administration jobs workflow quickly. Institutional knowledge is well-organised, so people are not reinventing the wheel from one week to the next.
Day in the Life
Your day starts at the front of the business, ready to greet visitors, answer the switchboard and make sure the leadership diaries are in order. Through the morning you balance calls, couriers, capturing data and supporting projects with neat, accurate work. After lunch, you might be preparing minutes from a board pack, helping HR onboard a new starter, or chasing a courier across town. By close of day, every desk you support knows you have it covered, and the office is set up for a calm, productive tomorrow.
No two days look exactly the same — and that variety is part of what keeps the role engaging for the right candidate in Welkom.
Beyond that, the rhythm rewards people who plan ahead but also pivot quickly when Free State operations throw up the unexpected.
Diversity and Inclusion
Inclusion is a core part of how the team operates. This is an equal-opportunity employer, and candidates from all communities — including women, youth and persons living with disabilities — are encouraged to apply for this role in Welkom.
Inclusive hiring extends through onboarding and into how teams operate every day. Respectful, fair conduct is expected from every team member in Welkom.
Practical steps back the words. Structured EE reporting, transformation initiatives and learnership programmes give real opportunities to candidates from across Free State.
Key Responsibilities
- Process invoices, requisitions and expense claims for approval
- Update intranet pages, notice boards and internal directories
- Maintain visitor registers and ensure compliance with access protocols
- Answer incoming calls and route enquiries to the correct department
- Capture data accurately into internal systems and registers
- Prepare meeting packs, agendas and minutes for internal forums
- Liaise with suppliers, contractors and service providers
- File, scan and archive documents in line with retention policies
What You’ll Need
- High attention to detail and accuracy in data capture
- Clear criminal record and contactable references
- Reliable, punctual and committed to high service standards
- Professional, courteous manner with strong customer-service orientation
- Strong organisational skills and the ability to multitask
Candidates who meet most of these criteria are welcome to be considered for the role.