Legal Secretary

A Legal Secretary is needed in Grahamstown. The role focuses on consistent delivery, accurate work and clear communication across the Eastern Cape operation.

About This Position

This Legal Secretary role sits within the legal and security jobs function in Grahamstown. It offers a defined scope, clear measures of success, and the support of an experienced team across Eastern Cape.

The organisation keeps reporting lines clean and expectations realistic. Performance is measured against a small, agreed set of metrics, and there are no surprise yardsticks for the Legal Secretary taking on this position.

Reasonable working hours and respectful planning are part of how the role runs. The team values strong delivery, and load is balanced fairly across the legal and security jobs group in Grahamstown.

Stakeholders for this position include line managers, peers across the legal and security jobs team and trusted external partners. Building those relationships early makes the next twelve months in Grahamstown much easier.

What Your Day Looks Like

Your day is built on focus and detail. You work through matter files or post lists, review evidence or contracts and check that every required record is in place. Communication with site teams, attorneys, clients or SAPS is constant, and you keep your reports factual, precise and timely. When something out of the ordinary happens, you respond calmly and follow procedure, knowing that good documentation today protects the business tomorrow.

In addition, the Grahamstown office buzzes through peak hours and settles into focused, productive lulls in between, giving you time to plan and reset before the next stretch of work.

Notably, the rhythm rewards people who plan ahead but also pivot quickly when Eastern Cape operations throw up the unexpected.

No two days look exactly the same — and that variety is part of what keeps the role engaging for the right candidate in Grahamstown.

Why This Role

Importantly, the hiring organisation may provide onboarding or skills development for this legal and security jobs role in Grahamstown; the available support will be confirmed in the final vacancy details for Eastern Cape.

Practically speaking, the package, working arrangements and any available support will be confirmed by the hiring organisation for this vacancy.

Career development may be available depending on the role, business needs and the hiring organisation’s policies.

Practically speaking, the role’s development opportunities, training and benefits, if offered, will be set out in the final vacancy details.

Your Workplace

On top of that, the environment is process-driven and regulation-aware. Whether you are at a desk or on site, attention to detail, calm conduct and accurate reporting are non-negotiable.

Beyond that, the working environment is set up to give the team the focus needed for deeper work, while keeping collaboration and quick problem-solving close at hand.

Health, safety and well-being are taken seriously. Current policies and procedures are maintained, and the Grahamstown site adheres to the standards expected of a responsible South African employer.

In addition, the role is intended to operate under the hiring organisation’s workplace conduct, health and safety policies in Eastern Cape.

About the Team

You will join a tight-knit, collaborative team that knows the legal and security jobs side of the business inside out. The Grahamstown group is a healthy mix of experienced operators and newer joiners, all of whom share a strong commitment to delivery and to one another.

Line management is hands-on without being heavy. Expect regular one-to-ones, honest feedback and the support needed to do good work consistently.

Collaboration is the default working mode. Whether picking up a quick query or working through a complex project, you will find colleagues willing to lean in and help.

Beyond that, the team structure and working relationships for this role in Grahamstown will be explained during the hiring process.

Your Role

• Maintain PSIRA registration and uphold the security industry code of conduct
• Operate access control points and verify visitor credentials
• Maintain FICA and KYC records in line with regulatory requirements
• Manage matter files, court diaries and litigation deadlines
• Conduct searches and inspections in line with site procedures
• Track legal and regulatory changes and advise the business on impact
• Conduct legal research and prepare opinions for the legal team

Who We’re Looking For

• Active PSIRA registration at the appropriate grade for security roles
• Commitment to ongoing professional development and refresher training
• Sound ethical judgement and ability to maintain confidentiality
• Able to perform the essential duties of a site-based security role safely, with reasonable accommodation where applicable
• Ability to remain calm and professional in high-pressure incidents
• Sound understanding of POPIA and applicable legal frameworks
• Computer literacy and experience with case or incident management systems

If most of these boxes are ticked, you are encouraged to put your name forward.