Work-Force
Finance Admin Assistant opportunity in Gqeberha, Eastern Cape.
PURPOSE OF THE JOB: Defy Finance, Port Elizabeth branch is looking for a dynamic and professional finance admin assistant. The person will be responsible for carrying out accounting, administrative and clerical support to all financial functions. KEY RESPONSIBILITIES: Coordinate administrative tasks efficiently.
Prepare waybills and parcels/ branch documents via courier to correct destinations. Prepare purchase orders on request. Assist Debtors team with PODs and queries.
Responsible for the cash office which includes: – Accurately generate receipts for Debit/Credit cards and EFT payments Identify deposits on the DS and match to cash worklist. Complete bank transit posting daily (Post to BIT account). Maintain, keep up-to date and accurate finance administrative records and reports.
Ensure compliance with company policies and procedures. Assist and prepare reconciliations for vendor accounts, process and manage creditors invoice in line of the SOP in place. Handle queries related to creditors, cash accounts and customer refunds.
Support all month-end financial deadlines. Assist in clearing of Agent Accrual GL Process refunds in a timely manner aligned with the SOP in place. Assist and manage daily finance admin operations at branch and liaise with various departments to ensure smooth operational processes.
Assist with all finance administrative duties at branch, which includes catering of meetings/issuing, maintaining and costing groceries & stationery efficiently. All documentation is archived and filed according to the agreed filing protocols. Ensure audit deliverables maintained according to the standard required by the auditors.
Any ad-hoc duties from time to time when assigned. MINIMUM REQUIREMENTS: Grade 12 + 3 years diploma in bookkeeping/accounting Experience in Admin/Finance is advantagous Proficiency in SAP and financial systems Strong oraganizational skills with attention to detail Excellent communication and problem-solving abilities Ability to meet deadlines and handle multiple tasks efficiently