Work-Force
Step into a Executive Assistant role in Hartbeespoort and make your mark across North West. The team is hiring now and wants to hear from sharp, committed candidates.
About This Position
The organisation is investing in its Hartbeespoort operation, and this Executive Assistant position reflects that commitment. The successful candidate will work across the administration jobs function and contribute to the wider North West business.
Communication runs both ways. Managers across the administration jobs team in North West make time for one-to-ones, and people are expected to speak up early when something needs attention.
Reasonable working hours and respectful planning are part of how the role runs. The team values strong delivery, and load is balanced fairly across the administration jobs group in Hartbeespoort.
Stakeholders for this position include line managers, peers across the administration jobs team and trusted external partners. Building those relationships early makes the next twelve months in Hartbeespoort much easier.
Growing With Us
Career progression for this administration jobs role in Hartbeespoort depends on the hiring organisation’s policies, role requirements and business needs in North West.
Training is a mix of formal courses, structured on-the-job learning and exposure to broader projects, all geared at building practical skills.
Internal mobility is encouraged. People who start in Hartbeespoort have moved into roles in other branches, specialist functions and project teams across North West.
Growth conversations happen at a regular cadence — not just at year-end — so the path forward stays current and realistic for every Hartbeespoort team member.
Why Join Us
You will join a team that values respectful collaboration, honest feedback and shared wins. The Hartbeespoort colleagues take pride in supporting one another and in doing the administration jobs side of the business properly, day in and day out.
In addition, the role’s development opportunities, training and benefits, if offered, will be set out in the final vacancy details.
Practically speaking, the package, working arrangements and any available support will be confirmed by the hiring organisation for this vacancy.
Notably, career development may be available depending on the role, business needs and the hiring organisation’s policies.
Diversity and Inclusion
Inclusive recruitment is part of the organisation’s employment practices. Applicants are assessed on relevant qualifications, skills and experience for this role in Hartbeespoort.
B-BBEE compliance is more than a scorecard here. It informs how the business invests in skills development, supplier diversity and community engagement across the country.
Importantly, inclusive hiring extends through onboarding and into how teams operate every day. Respectful, fair conduct is expected from every team member in Hartbeespoort.
On top of that, the hiring organisation’s applicable employment-equity and inclusion practices will be explained in the final vacancy details for North West.
What Your Day Looks Like
Your day starts at the front of the business, ready to greet visitors, answer the switchboard and make sure the leadership diaries are in order. Through the morning you balance calls, couriers, capturing data and supporting projects with neat, accurate work. After lunch, you might be preparing minutes from a board pack, helping HR onboard a new starter, or chasing a courier across town. By close of day, every desk you support knows you have it covered, and the office is set up for a calm, productive tomorrow.
Equally, the rhythm rewards people who plan ahead but also pivot quickly when North West operations throw up the unexpected.
Practically speaking, the Hartbeespoort office buzzes through peak hours and settles into focused, productive lulls in between, giving you time to plan and reset before the next stretch of work.
No two days look exactly the same — and that variety is part of what keeps the role engaging for the right candidate in Hartbeespoort.
What You’ll Be Doing
- Maintain visitor registers and ensure compliance with access protocols
- Update intranet pages, notice boards and internal directories
- Prepare meeting packs, agendas and minutes for internal forums
- Provide administrative support to projects and special initiatives
- Liaise with suppliers, contractors and service providers
- Capture data accurately into internal systems and registers
- File, scan and archive documents in line with retention policies
Minimum Requirements
- Strong organisational skills and the ability to multitask
- Experience supporting senior managers is an advantage
- Excellent telephone and email etiquette
- 1-3 years’ experience in an administrative or front-office role
- Ability to work independently and manage competing deadlines
- Matric / National Senior Certificate (Grade 12)
If most of these boxes are ticked, you are encouraged to put your name forward.