Conveyancing Secretary

This is a current vacancy. Role: Conveyancing Secretary. Location: Douglas, Northern Cape. The team is hiring and seeks a candidate who can step in and deliver from week one.

The Role

The Conveyancing Secretary vacancy forms part of how the Douglas branch keeps performing. It pairs day-to-day delivery with longer-running priorities that keep the legal and security jobs side of the business moving forward.

Communication runs both ways. Managers across the legal and security jobs team in Northern Cape make time for one-to-ones, and people are expected to speak up early when something needs attention.

Tools, systems and information are there to support the role rather than slow it down. The company continues to invest in the technology that backs its Douglas teams, and the new Conveyancing Secretary will feel that from the first week.

Equally, the role has been written to be sustainable, not just busy. Strong output is expected, and managers in Douglas also pay attention to recovery, learning and the kind of breathing room that keeps people doing good work over time.

Reasonable working hours and respectful planning are part of how the role runs. The team values strong delivery, and load is balanced fairly across the legal and security jobs group in Douglas.

Our Commitment to Transformation

Practically speaking, the organisation is committed to fair, merit-based recruitment and equal opportunity. Applications are assessed against the published role requirements in line with applicable employment law.

Equally, the hiring organisation’s applicable employment-equity and inclusion practices will be explained in the final vacancy details for Northern Cape.

B-BBEE compliance is more than a scorecard here. It informs how the business invests in skills development, supplier diversity and community engagement across the country.

Inclusive hiring extends through onboarding and into how teams operate every day. Respectful, fair conduct is expected from every team member in Douglas.

Career Growth

Importantly, this role can grow with you. Strong performers in the legal and security jobs team in Douglas have moved into senior, supervisory and specialist positions, and that journey is supported through coaching, training and exposure to bigger projects.

Training is a mix of formal courses, structured on-the-job learning and exposure to broader projects, all geared at building practical skills.

Growth conversations happen at a regular cadence — not just at year-end — so the path forward stays current and realistic for every Douglas team member.

Internal mobility is encouraged. People who start in Douglas have moved into roles in other branches, specialist functions and project teams across Northern Cape.

Your Workplace

Equally, the environment is process-driven and regulation-aware. Whether you are at a desk or on site, attention to detail, calm conduct and accurate reporting are non-negotiable.

Crucially, the role is intended to operate under the hiring organisation’s workplace conduct, health and safety policies in Northern Cape.

Health, safety and well-being are taken seriously. Current policies and procedures are maintained, and the Douglas site adheres to the standards expected of a responsible South African employer.

Notably, the working environment is set up to give the team the focus needed for deeper work, while keeping collaboration and quick problem-solving close at hand.

What Your Day Looks Like

Your day is built on focus and detail. You work through matter files or post lists, review evidence or contracts and check that every required record is in place. Communication with site teams, attorneys, clients or SAPS is constant, and you keep your reports factual, precise and timely. When something out of the ordinary happens, you respond calmly and follow procedure, knowing that good documentation today protects the business tomorrow.

In addition, the Douglas office buzzes through peak hours and settles into focused, productive lulls in between, giving you time to plan and reset before the next stretch of work.

No two days look exactly the same — and that variety is part of what keeps the role engaging for the right candidate in Douglas.

Notably, the rhythm rewards people who plan ahead but also pivot quickly when Northern Cape operations throw up the unexpected.

Based in Douglas

Working in Douglas means a place near the Orange River agricultural zone, with a steady flow of activity and a strong local economy. The team has built solid relationships across the Northern Cape region, and the Douglas office benefits from those long-standing connections.

Candidates should review the listed location, schedule and travel requirements before applying for this role in Douglas, Northern Cape.

Accessibility is taken seriously: where the role allows, the team works toward a balance of in-office presence and flexibility for candidates based in and around Douglas.

Many candidates already living within reach of Douglas cite the location as one of the role’s quiet wins, with shorter commutes and a real sense of being plugged into the local Northern Cape economy.

About the Team

On top of that, the team you will be working with is fast-paced and energetic. Things move quickly across the Douglas office, and the people who thrive here are the ones who plan ahead, communicate openly and pick up the slack when Northern Cape operations get busy.

Line management is hands-on without being heavy. Expect regular one-to-ones, honest feedback and the support needed to do good work consistently.

On top of that, the team structure and working relationships for this role in Douglas will be explained during the hiring process.

Collaboration is the default working mode. Whether picking up a quick query or working through a complex project, you will find colleagues willing to lean in and help.

Why Join Us

You will join a team that values respectful collaboration, honest feedback and shared wins. The Douglas colleagues take pride in supporting one another and in doing the legal and security jobs side of the business properly, day in and day out.

Crucially, the package, working arrangements and any available support will be confirmed by the hiring organisation for this vacancy.

Career development may be available depending on the role, business needs and the hiring organisation’s policies.

In addition, the role’s development opportunities, training and benefits, if offered, will be set out in the final vacancy details.

Core Functions

• Operate access control points and verify visitor credentials
• Manage matter files, court diaries and litigation deadlines
• Patrol assigned premises and conduct visible security deterrence
• Maintain FICA and KYC records in line with regulatory requirements
• Conduct legal research and prepare opinions for the legal team
• Support investigations into theft, fraud and policy breaches
• Monitor CCTV systems and respond to alarms and incidents

Essential Criteria

• Strong report-writing skills with accurate, factual content
• Strong written and verbal communication skills
• Active PSIRA registration at the appropriate grade for security roles
• Valid driver’s licence where required for the advertised duties; transport arrangements should support the scheduled shifts
• Sound ethical judgement and ability to maintain confidentiality
• Relevant qualification: LLB, paralegal diploma or PSIRA grading as required

Each application is reviewed carefully, and strong matches against the criteria above will move forward in the process.