Administrative Officer

This is a current vacancy. Role: Administrative Officer. Location: Hartswater, Northern Cape. The team is hiring and seeks a candidate who can step in and deliver from week one.

The Role

Notably, this Administrative Officer role has been briefed against a clear set of outcomes for Hartswater. The successful candidate will work alongside an established team and will be expected to contribute meaningfully to the administration jobs pipeline across Northern Cape.

The organisation keeps reporting lines clean and expectations realistic. Performance is measured against a small, agreed set of metrics, and there are no surprise yardsticks for the Administrative Officer taking on this position.

Internal documentation, process notes and shared playbooks make it easier for the Administrative Officer to step into the administration jobs workflow quickly. Institutional knowledge is well-organised, so people are not reinventing the wheel from one week to the next.

On top of that, the role has been written to be sustainable, not just busy. Strong output is expected, and managers in Hartswater also pay attention to recovery, learning and the kind of breathing room that keeps people doing good work over time.

Working in Hartswater

Notably, the role is based in Hartswater, near the Kimberley diamond heritage centre. Public transport links and parking are within easy reach, making the daily commute manageable for candidates living across Hartswater and the broader Northern Cape region.

Many candidates already living within reach of Hartswater cite the location as one of the role’s quiet wins, with shorter commutes and a real sense of being plugged into the local Northern Cape economy.

If you are relocating, the team can share practical pointers on neighbourhoods, transport and the typical pace of life in Hartswater, Northern Cape.

Accessibility is taken seriously: where the role allows, the team works toward a balance of in-office presence and flexibility for candidates based in and around Hartswater.

Day in the Life

Your day starts at the front of the business, ready to greet visitors, answer the switchboard and make sure the leadership diaries are in order. Through the morning you balance calls, couriers, capturing data and supporting projects with neat, accurate work. After lunch, you might be preparing minutes from a board pack, helping HR onboard a new starter, or chasing a courier across town. By close of day, every desk you support knows you have it covered, and the office is set up for a calm, productive tomorrow.

No two days look exactly the same — and that variety is part of what keeps the role engaging for the right candidate in Hartswater.

Equally, the Hartswater office buzzes through peak hours and settles into focused, productive lulls in between, giving you time to plan and reset before the next stretch of work.

Beyond that, the rhythm rewards people who plan ahead but also pivot quickly when Northern Cape operations throw up the unexpected.

Meet the Team

You will join a tight-knit, collaborative team that knows the administration jobs side of the business inside out. The Hartswater group is a healthy mix of experienced operators and newer joiners, all of whom share a strong commitment to delivery and to one another.

Notably, the team mix in Hartswater reflects a balance of experienced operators and emerging talent, with deliberate space for diverse voices and backgrounds.

Line management is hands-on without being heavy. Expect regular one-to-ones, honest feedback and the support needed to do good work consistently.

Collaboration is the default working mode. Whether picking up a quick query or working through a complex project, you will find colleagues willing to lean in and help.

Equal Opportunity

Inclusion is a core part of how the team operates. This is an equal-opportunity employer, and candidates from all communities — including women, youth and persons living with disabilities — are encouraged to apply for this role in Hartswater.

Practical steps back the words. Structured EE reporting, transformation initiatives and learnership programmes give real opportunities to candidates from across Northern Cape.

B-BBEE compliance is more than a scorecard here. It informs how the business invests in skills development, supplier diversity and community engagement across the country.

Inclusive hiring extends through onboarding and into how teams operate every day. Respectful, fair conduct is expected from every team member in Hartswater.

Daily Duties

• Liaise with suppliers, contractors and service providers
• Track and report on departmental KPIs through standard templates
• File, scan and archive documents in line with retention policies
• Manage diaries, meetings and travel logistics for the leadership team
• Maintain a tidy, professional reception and meeting-room environment
• Handle confidential information with discretion and in line with POPIA
• Support HR with onboarding logistics for new starters
• Prepare meeting packs, agendas and minutes for internal forums

Who We’re Looking For

• 1-3 years’ experience in an administrative or front-office role
• Good written and verbal communication in English
• Reliable, punctual and committed to high service standards
• Professional, courteous manner with strong customer-service orientation
• Ability to work independently and manage competing deadlines
• High attention to detail and accuracy in data capture
• Matric / National Senior Certificate (Grade 12)

Each application is reviewed carefully, and strong matches against the criteria above will move forward in the process.