Personal Assistant

Applications are warmly invited for a Personal Assistant role based in Grahamstown. We welcome candidates from every background across Eastern Cape who are ready to grow with us.

About the Opportunity

The organisation is investing in its Grahamstown operation, and this Personal Assistant position reflects that commitment. The successful candidate will work across the administration jobs function and contribute to the wider Eastern Cape business.

Day-to-day, the role balances focused delivery with the kind of collaboration that keeps things moving. The successful candidate is trusted to make sensible decisions inside the agreed scope, with line-management support whenever a sounding board is useful.

Reasonable working hours and respectful planning are part of how the role runs. The team values strong delivery, and load is balanced fairly across the administration jobs group in Grahamstown.

Tools, systems and information are there to support the role rather than slow it down. The company continues to invest in the technology that backs its Grahamstown teams, and the new Personal Assistant will feel that from the first week.

Stakeholders for this position include line managers, peers across the administration jobs team and trusted external partners. Building those relationships early makes the next twelve months in Grahamstown much easier.

Based in Grahamstown

Working in Grahamstown means a place along the Sunshine Coast tourism belt, with a steady flow of activity and a strong local economy. The team has built solid relationships across the Eastern Cape region, and the Grahamstown office benefits from those long-standing connections.

Accessibility is taken seriously: where the role allows, the team works toward a balance of in-office presence and flexibility for candidates based in and around Grahamstown.

Candidates should review the listed location, schedule and travel requirements before applying for this role in Grahamstown, Eastern Cape.

Many candidates already living within reach of Grahamstown cite the location as one of the role’s quiet wins, with shorter commutes and a real sense of being plugged into the local Eastern Cape economy.

Why This Role

You will join a team that values respectful collaboration, honest feedback and shared wins. The Grahamstown colleagues take pride in supporting one another and in doing the administration jobs side of the business properly, day in and day out.

Beyond that, the role’s development opportunities, training and benefits, if offered, will be set out in the final vacancy details.

In addition, the package, working arrangements and any available support will be confirmed by the hiring organisation for this vacancy.

Career development may be available depending on the role, business needs and the hiring organisation’s policies.

Where You’ll Work

Practically speaking, the environment is professional and structured. Expect a calm, well-organised office, a steady flow of support requests, and a strong culture of confidentiality.

Equally, the role is intended to operate under the hiring organisation’s workplace conduct, health and safety policies in Eastern Cape.

Crucially, the working environment is set up to give the team the focus needed for deeper work, while keeping collaboration and quick problem-solving close at hand.

Health, safety and well-being are taken seriously. Current policies and procedures are maintained, and the Grahamstown site adheres to the standards expected of a responsible South African employer.

Equal Opportunity

In addition, the organisation is committed to fair, merit-based recruitment and equal opportunity. Applications are assessed against the published role requirements in line with applicable employment law.

B-BBEE compliance is more than a scorecard here. It informs how the business invests in skills development, supplier diversity and community engagement across the country.

Inclusive hiring extends through onboarding and into how teams operate every day. Respectful, fair conduct is expected from every team member in Grahamstown.

Practically speaking, the hiring organisation’s applicable employment-equity and inclusion practices will be explained in the final vacancy details for Eastern Cape.

A Typical Day

Your day starts at the front of the business, ready to greet visitors, answer the switchboard and make sure the leadership diaries are in order. Through the morning you balance calls, couriers, capturing data and supporting projects with neat, accurate work. After lunch, you might be preparing minutes from a board pack, helping HR onboard a new starter, or chasing a courier across town. By close of day, every desk you support knows you have it covered, and the office is set up for a calm, productive tomorrow.

No two days look exactly the same — and that variety is part of what keeps the role engaging for the right candidate in Grahamstown.

Practically speaking, the Grahamstown office buzzes through peak hours and settles into focused, productive lulls in between, giving you time to plan and reset before the next stretch of work.

Equally, the rhythm rewards people who plan ahead but also pivot quickly when Eastern Cape operations throw up the unexpected.

About the Team

Importantly, you will join a tight-knit, collaborative team that knows the administration jobs side of the business inside out. The Grahamstown group is a healthy mix of experienced operators and newer joiners, all of whom share a strong commitment to delivery and to one another.

Line management is hands-on without being heavy. Expect regular one-to-ones, honest feedback and the support needed to do good work consistently.

Beyond that, the team structure and working relationships for this role in Grahamstown will be explained during the hiring process.

Collaboration is the default working mode. Whether picking up a quick query or working through a complex project, you will find colleagues willing to lean in and help.

Career Growth

On top of that, career progression for this administration jobs role in Grahamstown depends on the hiring organisation’s policies, role requirements and business needs in Eastern Cape.

Training is a mix of formal courses, structured on-the-job learning and exposure to broader projects, all geared at building practical skills.

Internal mobility is encouraged. People who start in Grahamstown have moved into roles in other branches, specialist functions and project teams across Eastern Cape.

Growth conversations happen at a regular cadence — not just at year-end — so the path forward stays current and realistic for every Grahamstown team member.

Core Functions

• Update intranet pages, notice boards and internal directories
• Handle confidential information with discretion and in line with POPIA
• Manage diaries, meetings and travel logistics for the leadership team
• Provide administrative support to projects and special initiatives
• Support HR with onboarding logistics for new starters
• Maintain visitor registers and ensure compliance with access protocols
• Liaise with suppliers, contractors and service providers
• Answer incoming calls and route enquiries to the correct department

Essential Criteria

• Strong organisational skills and the ability to multitask
• High attention to detail and accuracy in data capture
• Matric / National Senior Certificate (Grade 12)
• Reliable, punctual and committed to high service standards
• Relevant administrative or office management qualification (advantageous)
• Contactable references may be requested during the hiring process
• Discretion when handling confidential and POPIA-sensitive information

Potential is considered alongside experience, so candidates who tick most of these boxes should still be considered.