Project Manager

Position Overview: The Project Manager is responsible for overseeing and facilitating project execution. This role does not include decision-making authority on behalf of the project team or client. The Project Manager will not have supervised positions.

Essential Functions and Basic Duties:

1. Project Planning:
   • Engage with the client to define the scope of services required.
   • Develop a comprehensive project plan, including task sequencing and resource allocation.
   • Collaborate with the management team to identify project resources.
   • Create a workable schedule for project completion and review with key stakeholders.
   • Establish project objectives, outcomes, measures, reporting requirements, and KPIs.
2. Project Implementation:
   • Manage project delivery according to the project plan.
   • Develop and maintain forms and records for project documentation.
   • Set up and secure project information folders.
   • Monitor project progress and make necessary adjustments.
   • Maintain a communication schedule to update stakeholders.
   • Review work quality and ensure tasks meet project standards.
   • Ensure tasks and deadlines are met.
3. Project Control:
   • Prepare and submit project reports (monthly or as required).
   • Communicate with sponsors per agreements.
   • Manage project budget and expenses according to company policies.
   • Track cash flow and report variances to management.
   • Maintain up-to-date financial and change control records.
   • Attend project meetings, prepare minutes, and distribute within 3 working days.
   • Facilitate and lead project team efforts to achieve organizational goals.
   • Assess and make timely decisions on project risks and priorities.
   • Use effective communication tools and techniques.
4. Project Evaluation:
   • Ensure timely completion of project tasks and deliverables.
   • Evaluate project outcomes against agreed deliverables.
   • Present documented proof of project achievements to sponsors and management.
5. Project Close Down:
   • Ensure all documents and deliverables are signed off.
   • Obtain final sign-off on implementation/solution acceptance.
   • Conduct a lessons learned session with the client and project team.
   • Facilitate handover to business and technical support.
   • Maintain post-deployment contact with the client for agreed transition period.
6. Related Duties:
   • Maintain a clean and secure work area.
   • Complete special projects as assigned.
   • Adhere to relevant ISO policies, standards, and documentation.

Performance Measurements:

• Effective communication with internal and external teams.
• Delivery of projects according to plan, budget, and client expectations.
• Completion and storage of project documentation for audit purposes.
• Strong working relationships with company personnel.
• Adherence to established standards, policies, and procedures.

Education/Certification:

• Project management degree or diploma.

Required Knowledge:

• Proficient in MS Office.
• Strong presentation and facilitation skills.
• Accurate report writing with good spelling/grammar and typing speed.
• Knowledge of MS Project and database management (advantageous).

Experience Required:

• 5 years as a Project Manager in a similar environment.
• 1-2 years managing a project team.

Skills/Abilities:

• Organized with high attention to detail.
• Ethical behavior and business practices.
• Innovative with a focus on creating new opportunities.
• Ability to set priorities, organize, monitor progress, and track details.
• Effective communication and management skills.
• Cooperative with a willingness to assist others.
• Basic accounting skills.