Administrative Clerk

Listing live now. An opportunity has arisen for a Administrative Clerk in Hartbeespoort. Suitably qualified candidates from across North West are invited to apply.

About the Opportunity

The Administrative Clerk vacancy forms part of how the Hartbeespoort branch keeps performing. It pairs day-to-day delivery with longer-running priorities that keep the administration jobs side of the business moving forward.

Expect a structured first ninety days, with onboarding milestones, regular check-ins, and an early focus on getting comfortable with the systems and processes that underpin the Hartbeespoort team.

Reasonable working hours and respectful planning are part of how the role runs. The team values strong delivery, and load is balanced fairly across the administration jobs group in Hartbeespoort.

Quality is everyone’s job. Whether the Administrative Clerk is processing a transaction, supporting a colleague or handling a customer query, the standard expected in North West is consistently high and consistently fair.

The Environment

Crucially, the environment is professional and structured. Expect a calm, well-organised office, a steady flow of support requests, and a strong culture of confidentiality.

In addition, the working environment is set up to give the team the focus needed for deeper work, while keeping collaboration and quick problem-solving close at hand.

Health, safety and well-being are taken seriously. Current policies and procedures are maintained, and the Hartbeespoort site adheres to the standards expected of a responsible South African employer.

Beyond that, the role is intended to operate under the hiring organisation’s workplace conduct, health and safety policies in North West.

Working in Hartbeespoort

Working in Hartbeespoort means a place near the Sun City corridor, with a steady flow of activity and a strong local economy. The team has built solid relationships across the North West region, and the Hartbeespoort office benefits from those long-standing connections.

Candidates should review the listed location, schedule and travel requirements before applying for this role in Hartbeespoort, North West.

Accessibility is taken seriously: where the role allows, the team works toward a balance of in-office presence and flexibility for candidates based in and around Hartbeespoort.

Many candidates already living within reach of Hartbeespoort cite the location as one of the role’s quiet wins, with shorter commutes and a real sense of being plugged into the local North West economy.

Why Join Us

On top of that, the hiring organisation may provide onboarding or skills development for this administration jobs role in Hartbeespoort; the available support will be confirmed in the final vacancy details for North West.

Practically speaking, the package, working arrangements and any available support will be confirmed by the hiring organisation for this vacancy.

Crucially, the role’s development opportunities, training and benefits, if offered, will be set out in the final vacancy details.

Career development may be available depending on the role, business needs and the hiring organisation’s policies.

Our Commitment to Transformation

Inclusive recruitment is part of the organisation’s employment practices. Applicants are assessed on relevant qualifications, skills and experience for this role in Hartbeespoort.

Notably, the hiring organisation’s applicable employment-equity and inclusion practices will be explained in the final vacancy details for North West.

B-BBEE compliance is more than a scorecard here. It informs how the business invests in skills development, supplier diversity and community engagement across the country.

Crucially, inclusive hiring extends through onboarding and into how teams operate every day. Respectful, fair conduct is expected from every team member in Hartbeespoort.

Your Team

You will join a tight-knit, collaborative team that knows the administration jobs side of the business inside out. The Hartbeespoort group is a healthy mix of experienced operators and newer joiners, all of whom share a strong commitment to delivery and to one another.

In addition, the team structure and working relationships for this role in Hartbeespoort will be explained during the hiring process.

Collaboration is the default working mode. Whether picking up a quick query or working through a complex project, you will find colleagues willing to lean in and help.

Line management is hands-on without being heavy. Expect regular one-to-ones, honest feedback and the support needed to do good work consistently.

Key Responsibilities

• Answer incoming calls and route enquiries to the correct department
• Process invoices, requisitions and expense claims for approval
• Maintain visitor registers and ensure compliance with access protocols
• Prepare meeting packs, agendas and minutes for internal forums
• Coordinate office supplies, courier bookings and facilities requests

Essential Criteria

• Strong proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Matric / National Senior Certificate (Grade 12)
• Discretion when handling confidential and POPIA-sensitive information
• Reliable, punctual and committed to high service standards
• Ability to work independently and manage competing deadlines
• Good written and verbal communication skills appropriate to the role
• Contactable references may be requested during the hiring process

If most of these boxes are ticked, you are encouraged to put your name forward.