Personal Assistant

A vacancy has been confirmed for a Personal Assistant based in Oudtshoorn, Western Cape. The successful candidate will join an established team within the administration jobs function.

About the Opportunity

An experienced Personal Assistant is needed to support operations in Oudtshoorn. The role forms part of how the business keeps its administration jobs portfolio strong in Western Cape.

Expect a structured first ninety days, with onboarding milestones, regular check-ins, and an early focus on getting comfortable with the systems and processes that underpin the Oudtshoorn team.

Internal documentation, process notes and shared playbooks make it easier for the Personal Assistant to step into the administration jobs workflow quickly. Institutional knowledge is well-organised, so people are not reinventing the wheel from one week to the next.

Stakeholders for this position include line managers, peers across the administration jobs team and trusted external partners. Building those relationships early makes the next twelve months in Oudtshoorn much easier.

What We Offer

The hiring organisation may provide onboarding or skills development for this administration jobs role in Oudtshoorn; the available support will be confirmed in the final vacancy details for Western Cape.

Beyond that, the role’s development opportunities, training and benefits, if offered, will be set out in the final vacancy details.

Career development may be available depending on the role, business needs and the hiring organisation’s policies.

Beyond that, the package, working arrangements and any available support will be confirmed by the hiring organisation for this vacancy.

About Oudtshoorn

Importantly, the role is based in Oudtshoorn, near the Cape Town International Airport hub. Public transport links and parking are within easy reach, making the daily commute manageable for candidates living across Oudtshoorn and the broader Western Cape region.

Accessibility is taken seriously: where the role allows, the team works toward a balance of in-office presence and flexibility for candidates based in and around Oudtshoorn.

Many candidates already living within reach of Oudtshoorn cite the location as one of the role’s quiet wins, with shorter commutes and a real sense of being plugged into the local Western Cape economy.

Candidates should review the listed location, schedule and travel requirements before applying for this role in Oudtshoorn, Western Cape.

Meet the Team

Beyond that, the team you will be working with is fast-paced and energetic. Things move quickly across the Oudtshoorn office, and the people who thrive here are the ones who plan ahead, communicate openly and pick up the slack when Western Cape operations get busy.

Crucially, the team structure and working relationships for this role in Oudtshoorn will be explained during the hiring process.

Collaboration is the default working mode. Whether picking up a quick query or working through a complex project, you will find colleagues willing to lean in and help.

Line management is hands-on without being heavy. Expect regular one-to-ones, honest feedback and the support needed to do good work consistently.

The Environment

Notably, the environment is professional and structured. Expect a calm, well-organised office, a steady flow of support requests, and a strong culture of confidentiality.

Practically speaking, the working environment is set up to give the team the focus needed for deeper work, while keeping collaboration and quick problem-solving close at hand.

In addition, the role is intended to operate under the hiring organisation’s workplace conduct, health and safety policies in Western Cape.

Health, safety and well-being are taken seriously. Current policies and procedures are maintained, and the Oudtshoorn site adheres to the standards expected of a responsible South African employer.

Our Commitment to Transformation

Importantly, the organisation supports a respectful workplace. Applications are welcome from suitably qualified candidates across Western Cape, and recruitment is intended to be fair and transparent.

On top of that, the hiring organisation’s applicable employment-equity and inclusion practices will be explained in the final vacancy details for Western Cape.

B-BBEE compliance is more than a scorecard here. It informs how the business invests in skills development, supplier diversity and community engagement across the country.

Inclusive hiring extends through onboarding and into how teams operate every day. Respectful, fair conduct is expected from every team member in Oudtshoorn.

Key Responsibilities

• File, scan and archive documents in line with retention policies
• Process invoices, requisitions and expense claims for approval
• Answer incoming calls and route enquiries to the correct department
• Manage diaries, meetings and travel logistics for the leadership team
• Capture data accurately into internal systems and registers
• Track and report on departmental KPIs through standard templates
• Liaise with suppliers, contractors and service providers

Minimum Requirements

• Strong organisational skills and the ability to multitask
• Ability to work independently and manage competing deadlines
• Excellent telephone and email etiquette
• Contactable references may be requested during the hiring process
• High attention to detail and accuracy in data capture

Each application is reviewed carefully, and strong matches against the criteria above will move forward in the process.