Work-Force
A Conveyancing Secretary is needed in Grahamstown. The role focuses on consistent delivery, accurate work and clear communication across the Eastern Cape operation.
The Role
The organisation is investing in its Grahamstown operation, and this Conveyancing Secretary position reflects that commitment. The successful candidate will work across the legal and security jobs function and contribute to the wider Eastern Cape business.
Day-to-day, the role balances focused delivery with the kind of collaboration that keeps things moving. The successful candidate is trusted to make sensible decisions inside the agreed scope, with line-management support whenever a sounding board is useful.
Notably, the role has been written to be sustainable, not just busy. Strong output is expected, and managers in Grahamstown also pay attention to recovery, learning and the kind of breathing room that keeps people doing good work over time.
Stakeholders for this position include line managers, peers across the legal and security jobs team and trusted external partners. Building those relationships early makes the next twelve months in Grahamstown much easier.
A Typical Day
Your day is built on focus and detail. You work through matter files or post lists, review evidence or contracts and check that every required record is in place. Communication with site teams, attorneys, clients or SAPS is constant, and you keep your reports factual, precise and timely. When something out of the ordinary happens, you respond calmly and follow procedure, knowing that good documentation today protects the business tomorrow.
Practically speaking, the rhythm rewards people who plan ahead but also pivot quickly when Eastern Cape operations throw up the unexpected.
Crucially, the Grahamstown office buzzes through peak hours and settles into focused, productive lulls in between, giving you time to plan and reset before the next stretch of work.
No two days look exactly the same — and that variety is part of what keeps the role engaging for the right candidate in Grahamstown.
Diversity and Inclusion
Importantly, the organisation supports a respectful workplace. Applications are welcome from suitably qualified candidates across Eastern Cape, and recruitment is intended to be fair and transparent.
Practically speaking, the hiring organisation’s applicable employment-equity and inclusion practices will be explained in the final vacancy details for Eastern Cape.
B-BBEE compliance is more than a scorecard here. It informs how the business invests in skills development, supplier diversity and community engagement across the country.
Inclusive hiring extends through onboarding and into how teams operate every day. Respectful, fair conduct is expected from every team member in Grahamstown.
What We Offer
Few roles let you see the impact of your work as quickly as this one. Every shift, project and decision in Grahamstown contributes to real outcomes for clients and colleagues across the legal and security jobs space in Eastern Cape.
In addition, the package, working arrangements and any available support will be confirmed by the hiring organisation for this vacancy.
Career development may be available depending on the role, business needs and the hiring organisation’s policies.
In addition, the role’s development opportunities, training and benefits, if offered, will be set out in the final vacancy details.
Growing With Us
On top of that, career progression for this legal and security jobs role in Grahamstown depends on the hiring organisation’s policies, role requirements and business needs in Eastern Cape.
Growth conversations happen at a regular cadence — not just at year-end — so the path forward stays current and realistic for every Grahamstown team member.
Training is a mix of formal courses, structured on-the-job learning and exposure to broader projects, all geared at building practical skills.
Internal mobility is encouraged. People who start in Grahamstown have moved into roles in other branches, specialist functions and project teams across Eastern Cape.
What You’ll Be Doing
- Coordinate with SAPS and emergency services during incidents
- Manage matter files, court diaries and litigation deadlines
- Conduct legal research and prepare opinions for the legal team
- Conduct searches and inspections in line with site procedures
- Liaise with the Sheriff, Master’s Office and external counsel
- Compile accurate occurrence books and incident reports
- Operate access control points and verify visitor credentials
- Draft, review and amend commercial contracts and service agreements
Essential Criteria
- Strong written and verbal communication skills
- Able to perform the essential duties of a site-based security role safely, with reasonable accommodation where applicable
- Ability to remain calm and professional in high-pressure incidents
- Strong report-writing skills with accurate, factual content
- Sound ethical judgement and ability to maintain confidentiality
- Computer literacy and experience with case or incident management systems
- Sound understanding of POPIA and applicable legal frameworks
Candidates who meet most of these criteria are welcome to be considered for the role.