Secretary

A Secretary is needed in Paarl. The role focuses on consistent delivery, accurate work and clear communication across the Western Cape operation.

The Role

The organisation is investing in its Paarl operation, and this Secretary position reflects that commitment. The successful candidate will work across the administration jobs function and contribute to the wider Western Cape business.

Day-to-day, the role balances focused delivery with the kind of collaboration that keeps things moving. The successful candidate is trusted to make sensible decisions inside the agreed scope, with line-management support whenever a sounding board is useful.

Internal documentation, process notes and shared playbooks make it easier for the Secretary to step into the administration jobs workflow quickly. Institutional knowledge is well-organised, so people are not reinventing the wheel from one week to the next.

Where You’ll Work

Importantly, the environment is professional and structured. Expect a calm, well-organised office, a steady flow of support requests, and a strong culture of confidentiality.

In addition, the working environment is set up to give the team the focus needed for deeper work, while keeping collaboration and quick problem-solving close at hand.

Health, safety and well-being are taken seriously. Current policies and procedures are maintained, and the Paarl site adheres to the standards expected of a responsible South African employer.

Working in Paarl

Working in Paarl means a place near the V&A Waterfront precinct, with a steady flow of activity and a strong local economy. The team has built solid relationships across the Western Cape region, and the Paarl office benefits from those long-standing connections.

Candidates should review the listed location, schedule and travel requirements before applying for this role in Paarl, Western Cape.

Accessibility is taken seriously: where the role allows, the team works toward a balance of in-office presence and flexibility for candidates based in and around Paarl.

Your Team

Practically speaking, the team you will be working with is fast-paced and energetic. Things move quickly across the Paarl office, and the people who thrive here are the ones who plan ahead, communicate openly and pick up the slack when Western Cape operations get busy.

Collaboration is the default working mode. Whether picking up a quick query or working through a complex project, you will find colleagues willing to lean in and help.

In addition, the team structure and working relationships for this role in Paarl will be explained during the hiring process.

What You’ll Be Doing

• Handle confidential information with discretion and in line with POPIA
• Capture data accurately into internal systems and registers
• Maintain visitor registers and ensure compliance with access protocols
• Coordinate office supplies, courier bookings and facilities requests
• Manage diaries, meetings and travel logistics for the leadership team
• Provide administrative support to projects and special initiatives

Essential Criteria

• Strong organisational skills and the ability to multitask
• Contactable references may be requested during the hiring process
• Strong proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Discretion when handling confidential and POPIA-sensitive information
• Excellent telephone and email etiquette
• Good written and verbal communication skills appropriate to the role
• Ability to work independently and manage competing deadlines

Potential is considered alongside experience, so candidates who tick most of these boxes should still be considered.