Admin Coordinator

A Admin Coordinator is needed in Calvinia. The role focuses on consistent delivery, accurate work and clear communication across the Northern Cape operation.

What This Role Involves

The Admin Coordinator vacancy forms part of how the Calvinia branch keeps performing. It pairs day-to-day delivery with longer-running priorities that keep the administration jobs side of the business moving forward.

Communication runs both ways. Managers across the administration jobs team in Northern Cape make time for one-to-ones, and people are expected to speak up early when something needs attention.

Stakeholders for this position include line managers, peers across the administration jobs team and trusted external partners. Building those relationships early makes the next twelve months in Calvinia much easier.

Internal documentation, process notes and shared playbooks make it easier for the Admin Coordinator to step into the administration jobs workflow quickly. Institutional knowledge is well-organised, so people are not reinventing the wheel from one week to the next.

Reasonable working hours and respectful planning are part of how the role runs. The team values strong delivery, and load is balanced fairly across the administration jobs group in Calvinia.

About Calvinia

Calvinia continues to grow as an employment hub in Northern Cape, with close to the Sishen mining hub. This role gives you a foothold in one of its busier business communities, with access to the local services, suppliers and partners that keep the work moving.

Accessibility is taken seriously: where the role allows, the team works toward a balance of in-office presence and flexibility for candidates based in and around Calvinia.

Candidates should review the listed location, schedule and travel requirements before applying for this role in Calvinia, Northern Cape.

Many candidates already living within reach of Calvinia cite the location as one of the role’s quiet wins, with shorter commutes and a real sense of being plugged into the local Northern Cape economy.

Meet the Team

You will join a tight-knit, collaborative team that knows the administration jobs side of the business inside out. The Calvinia group is a healthy mix of experienced operators and newer joiners, all of whom share a strong commitment to delivery and to one another.

Collaboration is the default working mode. Whether picking up a quick query or working through a complex project, you will find colleagues willing to lean in and help.

Line management is hands-on without being heavy. Expect regular one-to-ones, honest feedback and the support needed to do good work consistently.

Importantly, the team structure and working relationships for this role in Calvinia will be explained during the hiring process.

What We Offer

Practically speaking, you will join a team that values respectful collaboration, honest feedback and shared wins. The Calvinia colleagues take pride in supporting one another and in doing the administration jobs side of the business properly, day in and day out.

On top of that, the role’s development opportunities, training and benefits, if offered, will be set out in the final vacancy details.

Crucially, the package, working arrangements and any available support will be confirmed by the hiring organisation for this vacancy.

Career development may be available depending on the role, business needs and the hiring organisation’s policies.

Your Workplace

Crucially, the environment is professional and structured. Expect a calm, well-organised office, a steady flow of support requests, and a strong culture of confidentiality.

Health, safety and well-being are taken seriously. Current policies and procedures are maintained, and the Calvinia site adheres to the standards expected of a responsible South African employer.

On top of that, the role is intended to operate under the hiring organisation’s workplace conduct, health and safety policies in Northern Cape.

On top of that, the working environment is set up to give the team the focus needed for deeper work, while keeping collaboration and quick problem-solving close at hand.

Career Growth

This role can grow with you. Strong performers in the administration jobs team in Calvinia have moved into senior, supervisory and specialist positions, and that journey is supported through coaching, training and exposure to bigger projects.

Training is a mix of formal courses, structured on-the-job learning and exposure to broader projects, all geared at building practical skills.

Growth conversations happen at a regular cadence — not just at year-end — so the path forward stays current and realistic for every Calvinia team member.

Importantly, internal mobility is encouraged. People who start in Calvinia have moved into roles in other branches, specialist functions and project teams across Northern Cape.

Equal Opportunity

Inclusive recruitment is part of the organisation’s employment practices. Applicants are assessed on relevant qualifications, skills and experience for this role in Calvinia.

Beyond that, inclusive hiring extends through onboarding and into how teams operate every day. Respectful, fair conduct is expected from every team member in Calvinia.

B-BBEE compliance is more than a scorecard here. It informs how the business invests in skills development, supplier diversity and community engagement across the country.

Practically speaking, the hiring organisation’s applicable employment-equity and inclusion practices will be explained in the final vacancy details for Northern Cape.

What Your Day Looks Like

Your day starts at the front of the business, ready to greet visitors, answer the switchboard and make sure the leadership diaries are in order. Through the morning you balance calls, couriers, capturing data and supporting projects with neat, accurate work. After lunch, you might be preparing minutes from a board pack, helping HR onboard a new starter, or chasing a courier across town. By close of day, every desk you support knows you have it covered, and the office is set up for a calm, productive tomorrow.

Practically speaking, the Calvinia office buzzes through peak hours and settles into focused, productive lulls in between, giving you time to plan and reset before the next stretch of work.

No two days look exactly the same — and that variety is part of what keeps the role engaging for the right candidate in Calvinia.

Notably, the rhythm rewards people who plan ahead but also pivot quickly when Northern Cape operations throw up the unexpected.

Daily Duties

• Coordinate office supplies, courier bookings and facilities requests
• Handle confidential information with discretion and in line with POPIA
• Capture data accurately into internal systems and registers
• Provide administrative support to projects and special initiatives
• Update intranet pages, notice boards and internal directories
• File, scan and archive documents in line with retention policies
• Prepare meeting packs, agendas and minutes for internal forums
• Process invoices, requisitions and expense claims for approval

Essential Criteria

• 1-3 years’ experience in an administrative or front-office role
• Strong proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Experience supporting senior managers is an advantage
• Matric / National Senior Certificate (Grade 12)
• Discretion when handling confidential and POPIA-sensitive information
• Comfortable working with finance, HR and operational systems

Potential is considered alongside experience, so candidates who tick most of these boxes should still be considered.