Executive Assistant

Whether you are an experienced Executive Assistant or stepping into the role for the first time, there is space for you in Hartswater. The team hires on merit and across communities in Northern Cape.

The Role

The Executive Assistant vacancy forms part of how the Hartswater branch keeps performing. It pairs day-to-day delivery with longer-running priorities that keep the administration jobs side of the business moving forward.

Expect a structured first ninety days, with onboarding milestones, regular check-ins, and an early focus on getting comfortable with the systems and processes that underpin the Hartswater team.

On top of that, the role has been written to be sustainable, not just busy. Strong output is expected, and managers in Hartswater also pay attention to recovery, learning and the kind of breathing room that keeps people doing good work over time.

Internal documentation, process notes and shared playbooks make it easier for the Executive Assistant to step into the administration jobs workflow quickly. Institutional knowledge is well-organised, so people are not reinventing the wheel from one week to the next.

What Your Day Looks Like

Your day starts at the front of the business, ready to greet visitors, answer the switchboard and make sure the leadership diaries are in order. Through the morning you balance calls, couriers, capturing data and supporting projects with neat, accurate work. After lunch, you might be preparing minutes from a board pack, helping HR onboard a new starter, or chasing a courier across town. By close of day, every desk you support knows you have it covered, and the office is set up for a calm, productive tomorrow.

No two days look exactly the same — and that variety is part of what keeps the role engaging for the right candidate in Hartswater.

On top of that, the Hartswater office buzzes through peak hours and settles into focused, productive lulls in between, giving you time to plan and reset before the next stretch of work.

On top of that, the rhythm rewards people who plan ahead but also pivot quickly when Northern Cape operations throw up the unexpected.

What We Offer

Few roles let you see the impact of your work as quickly as this one. Every shift, project and decision in Hartswater contributes to real outcomes for clients and colleagues across the administration jobs space in Northern Cape.

Crucially, the role’s development opportunities, training and benefits, if offered, will be set out in the final vacancy details.

Career development may be available depending on the role, business needs and the hiring organisation’s policies.

Importantly, the package, working arrangements and any available support will be confirmed by the hiring organisation for this vacancy.

The Environment

Importantly, the environment is professional and structured. Expect a calm, well-organised office, a steady flow of support requests, and a strong culture of confidentiality.

Practically speaking, the working environment is set up to give the team the focus needed for deeper work, while keeping collaboration and quick problem-solving close at hand.

Equally, the role is intended to operate under the hiring organisation’s workplace conduct, health and safety policies in Northern Cape.

Health, safety and well-being are taken seriously. Current policies and procedures are maintained, and the Hartswater site adheres to the standards expected of a responsible South African employer.

Equal Opportunity

Practically speaking, the organisation supports a respectful workplace. Applications are welcome from suitably qualified candidates across Northern Cape, and recruitment is intended to be fair and transparent.

Inclusive hiring extends through onboarding and into how teams operate every day. Respectful, fair conduct is expected from every team member in Hartswater.

Equally, the hiring organisation’s applicable employment-equity and inclusion practices will be explained in the final vacancy details for Northern Cape.

B-BBEE compliance is more than a scorecard here. It informs how the business invests in skills development, supplier diversity and community engagement across the country.

What You’ll Be Doing

• Support HR with onboarding logistics for new starters
• Process invoices, requisitions and expense claims for approval
• Maintain visitor registers and ensure compliance with access protocols
• Capture data accurately into internal systems and registers
• Track and report on departmental KPIs through standard templates
• Answer incoming calls and route enquiries to the correct department
• Maintain a tidy, professional reception and meeting-room environment

Who We’re Looking For

• Relevant administrative or office management qualification (advantageous)
• Professional, courteous manner with strong customer-service orientation
• Contactable references may be requested during the hiring process
• Strong organisational skills and the ability to multitask
• High attention to detail and accuracy in data capture
• Strong proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Matric / National Senior Certificate (Grade 12)

If your CV speaks to the points above, this role is worth a closer look.