Secretary

Listing live now. Role: Secretary. Location: Upington, Northern Cape. The team is hiring and seeks a candidate who can step in and deliver from week one.

The Role

The organisation is investing in its Upington operation, and this Secretary position reflects that commitment. The successful candidate will work across the administration jobs function and contribute to the wider Northern Cape business.

On top of that, the role suits a candidate who values consistency and clear communication. The Upington operation runs on accurate work, steady relationships and a genuine respect for the people in the team.

Reasonable working hours and respectful planning are part of how the role runs. The team values strong delivery, and load is balanced fairly across the administration jobs group in Upington.

Career Growth

This role can grow with you. Strong performers in the administration jobs team in Upington have moved into senior, supervisory and specialist positions, and that journey is supported through coaching, training and exposure to bigger projects.

Growth conversations happen at a regular cadence — not just at year-end — so the path forward stays current and realistic for every Upington team member.

Training is a mix of formal courses, structured on-the-job learning and exposure to broader projects, all geared at building practical skills.

Where You’ll Work

Notably, the environment is professional and structured. Expect a calm, well-organised office, a steady flow of support requests, and a strong culture of confidentiality.

A respectful, professional environment is the standard in Northern Cape. Bullying, harassment and unfair conduct have no place here, and managers are trained to act decisively when concerns are raised.

Health, safety and well-being are taken seriously. Current policies and procedures are maintained, and the Upington site adheres to the standards expected of a responsible South African employer.

What Your Day Looks Like

Your day starts at the front of the business, ready to greet visitors, answer the switchboard and make sure the leadership diaries are in order. Through the morning you balance calls, couriers, capturing data and supporting projects with neat, accurate work. After lunch, you might be preparing minutes from a board pack, helping HR onboard a new starter, or chasing a courier across town. By close of day, every desk you support knows you have it covered, and the office is set up for a calm, productive tomorrow.

No two days look exactly the same — and that variety is part of what keeps the role engaging for the right candidate in Upington.

Crucially, the Upington office buzzes through peak hours and settles into focused, productive lulls in between, giving you time to plan and reset before the next stretch of work.

Core Functions

• Handle confidential information with discretion and in line with POPIA
• Maintain visitor registers and ensure compliance with access protocols
• Support HR with onboarding logistics for new starters
• Answer incoming calls and route enquiries to the correct department
• File, scan and archive documents in line with retention policies
• Prepare meeting packs, agendas and minutes for internal forums

What You’ll Need

• Excellent telephone and email etiquette
• Strong proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Ability to work independently and manage competing deadlines
• Experience supporting senior managers is an advantage
• Discretion when handling confidential and POPIA-sensitive information
• 1-3 years’ experience in an administrative or front-office role

If most of these boxes are ticked, you are encouraged to put your name forward.