Administrative Officer

The organisation is recruiting a Administrative Officer for its Westville operation. The role forms part of a wider administration jobs portfolio across KwaZulu-Natal.

The Role

Importantly, the Administrative Officer position is part of an ongoing recruitment drive across KwaZulu-Natal. The brief has been shaped carefully, with a focus on delivery in Westville and across the administration jobs space.

Equally, the successful applicant is given the room to plan, deliver and review their work without unnecessary noise. The organisation has built its Westville team on trust, and the Administrative Officer role will feel that from week one.

Internal documentation, process notes and shared playbooks make it easier for the Administrative Officer to step into the administration jobs workflow quickly. Institutional knowledge is well-organised, so people are not reinventing the wheel from one week to the next.

Reasonable working hours and respectful planning are part of how the role runs. The team values strong delivery, and load is balanced fairly across the administration jobs group in Westville.

Diversity and Inclusion

Importantly, the organisation is committed to transformation and equal opportunity. Hiring is on merit, and applications are actively encouraged from women, youth, people with disabilities and other historically disadvantaged groups in line with the Employment Equity plan and B-BBEE objectives.

Practical steps back the words. Structured EE reporting, transformation initiatives and learnership programmes give real opportunities to candidates from across KwaZulu-Natal.

B-BBEE compliance is more than a scorecard here. It informs how the business invests in skills development, supplier diversity and community engagement across the country.

Inclusive hiring extends through onboarding and into how teams operate every day. Respectful, fair conduct is expected from every team member in Westville.

Based in Westville

Westville continues to grow as an employment hub in KwaZulu-Natal, with along the lush KZN North Coast. This role gives you a foothold in one of its busier business communities, with access to the local services, suppliers and partners that keep the work moving.

Many candidates already living within reach of Westville cite the location as one of the role’s quiet wins, with shorter commutes and a real sense of being plugged into the local KwaZulu-Natal economy.

Accessibility is taken seriously: where the role allows, the team works toward a balance of in-office presence and flexibility for candidates based in and around Westville.

If you are relocating, the team can share practical pointers on neighbourhoods, transport and the typical pace of life in Westville, KwaZulu-Natal.

Day in the Life

Your day starts at the front of the business, ready to greet visitors, answer the switchboard and make sure the leadership diaries are in order. Through the morning you balance calls, couriers, capturing data and supporting projects with neat, accurate work. After lunch, you might be preparing minutes from a board pack, helping HR onboard a new starter, or chasing a courier across town. By close of day, every desk you support knows you have it covered, and the office is set up for a calm, productive tomorrow.

Practically speaking, the rhythm rewards people who plan ahead but also pivot quickly when KwaZulu-Natal operations throw up the unexpected.

No two days look exactly the same — and that variety is part of what keeps the role engaging for the right candidate in Westville.

Importantly, the Westville office buzzes through peak hours and settles into focused, productive lulls in between, giving you time to plan and reset before the next stretch of work.

What We Offer

You will join a team that values respectful collaboration, honest feedback and shared wins. The Westville colleagues take pride in supporting one another and in doing the administration jobs side of the business properly, day in and day out.

Benefits are clear and consistent. Beyond the package on offer, the role includes the supports you would expect from an established South African employer in KwaZulu-Natal.

Crucially, the company reinvests in its people: paid training, internal moves and the chance to take on bigger projects are all part of how careers in Westville keep progressing.

Recognition matters here. Strong performers are noticed quickly, and many promotions across the business have started in the Westville teams.

Core Functions

• Capture data accurately into internal systems and registers
• Support HR with onboarding logistics for new starters
• Manage diaries, meetings and travel logistics for the leadership team
• Handle confidential information with discretion and in line with POPIA
• Update intranet pages, notice boards and internal directories
• File, scan and archive documents in line with retention policies
• Liaise with suppliers, contractors and service providers
• Provide administrative support to projects and special initiatives

What You’ll Need

• Strong proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Relevant administrative or office management qualification (advantageous)
• Strong organisational skills and the ability to multitask
• Ability to work independently and manage competing deadlines
• Discretion when handling confidential and POPIA-sensitive information

Potential is considered alongside experience, so candidates who tick most of these boxes should still be considered.