Executive Assistant

Whether you are a seasoned Executive Assistant or stepping into the role for the first time, there is space for you in Oudtshoorn. The team hires on merit and across communities in Western Cape.

The Role

The Executive Assistant vacancy forms part of how the Oudtshoorn branch keeps performing. It pairs day-to-day delivery with longer-running priorities that keep the administration jobs side of the business moving forward.

Day-to-day, the role balances focused delivery with the kind of collaboration that keeps things moving. The successful candidate is trusted to make sensible decisions inside the agreed scope, with line-management support whenever a sounding board is useful.

Crucially, the role has been written to be sustainable, not just busy. Strong output is expected, and managers in Oudtshoorn also pay attention to recovery, learning and the kind of breathing room that keeps people doing good work over time.

Reasonable working hours and respectful planning are part of how the role runs. The team values strong delivery, and load is balanced fairly across the administration jobs group in Oudtshoorn.

Where You’ll Work

In addition, the environment is professional and structured. Expect a calm, well-organised office, a steady flow of support requests, and a strong culture of confidentiality.

A respectful, professional environment is the standard in Western Cape. Bullying, harassment and unfair conduct have no place here, and managers are trained to act decisively when concerns are raised.

Beyond that, the working environment is set up to give the team the focus needed for deeper work, while keeping collaboration and quick problem-solving close at hand.

Health, safety and well-being are taken seriously. Current policies and procedures are maintained, and the Oudtshoorn site adheres to the standards expected of a responsible South African employer.

Meet the Team

You will join a tight-knit, collaborative team that knows the administration jobs side of the business inside out. The Oudtshoorn group is a healthy mix of experienced operators and newer joiners, all of whom share a strong commitment to delivery and to one another.

Line management is hands-on without being heavy. Expect regular one-to-ones, honest feedback and the support needed to do good work consistently.

In addition, the team mix in Oudtshoorn reflects a balance of experienced operators and emerging talent, with deliberate space for diverse voices and backgrounds.

Collaboration is the default working mode. Whether picking up a quick query or working through a complex project, you will find colleagues willing to lean in and help.

Based in Oudtshoorn

Crucially, the role is based in Oudtshoorn, near the Cape Town International Airport hub. Public transport links and parking are within easy reach, making the daily commute manageable for candidates living across Oudtshoorn and the broader Western Cape region.

Accessibility is taken seriously: where the role allows, the team works toward a balance of in-office presence and flexibility for candidates based in and around Oudtshoorn.

Many candidates already living within reach of Oudtshoorn cite the location as one of the role’s quiet wins, with shorter commutes and a real sense of being plugged into the local Western Cape economy.

If you are relocating, the team can share practical pointers on neighbourhoods, transport and the typical pace of life in Oudtshoorn, Western Cape.

Equal Opportunity

Diverse teams build stronger workplaces. Applications are welcome from candidates of every background, language and community across Western Cape, and recruitment is fair, transparent and aligned with the EE Act.

B-BBEE compliance is more than a scorecard here. It informs how the business invests in skills development, supplier diversity and community engagement across the country.

Inclusive hiring extends through onboarding and into how teams operate every day. Respectful, fair conduct is expected from every team member in Oudtshoorn.

Practical steps back the words. Structured EE reporting, transformation initiatives and learnership programmes give real opportunities to candidates from across Western Cape.

What We Offer

Few roles let you see the impact of your work as quickly as this one. Every shift, project and decision in Oudtshoorn contributes to real outcomes for clients and colleagues across the administration jobs space in Western Cape.

Recognition matters here. Strong performers are noticed quickly, and many promotions across the business have started in the Oudtshoorn teams.

Notably, the company reinvests in its people: paid training, internal moves and the chance to take on bigger projects are all part of how careers in Oudtshoorn keep progressing.

Benefits are clear and consistent. Beyond the package on offer, the role includes the supports you would expect from an established South African employer in Western Cape.

What You’ll Be Doing

• Manage diaries, meetings and travel logistics for the leadership team
• Maintain visitor registers and ensure compliance with access protocols
• Support HR with onboarding logistics for new starters
• Process invoices, requisitions and expense claims for approval
• Prepare meeting packs, agendas and minutes for internal forums
• Answer incoming calls and route enquiries to the correct department

Essential Criteria

• Ability to work independently and manage competing deadlines
• Matric / National Senior Certificate (Grade 12)
• Professional, courteous manner with strong customer-service orientation
• Clear criminal record and contactable references
• Good written and verbal communication in English
• 1-3 years’ experience in an administrative or front-office role

Potential is considered alongside experience, so candidates who tick most of these boxes should still be considered.