Work-Force
This is a current vacancy. We believe great workplaces are built on great people. We are looking for a Admin Coordinator in Paarl, and we encourage applicants from across Western Cape to consider this opportunity.
About This Position
The Admin Coordinator vacancy forms part of how the Paarl branch keeps performing. It pairs day-to-day delivery with longer-running priorities that keep the administration jobs side of the business moving forward.
Expect a structured first ninety days, with onboarding milestones, regular check-ins, and an early focus on getting comfortable with the systems and processes that underpin the Paarl team.
Reasonable working hours and respectful planning are part of how the role runs. The team values strong delivery, and load is balanced fairly across the administration jobs group in Paarl.
Notably, the role has been written to be sustainable, not just busy. Strong output is expected, and managers in Paarl also pay attention to recovery, learning and the kind of breathing room that keeps people doing good work over time.
Career Growth
Notably, this role can grow with you. Strong performers in the administration jobs team in Paarl have moved into senior, supervisory and specialist positions, and that journey is supported through coaching, training and exposure to bigger projects.
Training is a mix of formal courses, structured on-the-job learning and exposure to broader projects, all geared at building practical skills.
Growth conversations happen at a regular cadence — not just at year-end — so the path forward stays current and realistic for every Paarl team member.
Internal mobility is encouraged. People who start in Paarl have moved into roles in other branches, specialist functions and project teams across Western Cape.
The Environment
Practically speaking, the environment is professional and structured. Expect a calm, well-organised office, a steady flow of support requests, and a strong culture of confidentiality.
Health, safety and well-being are taken seriously. Current policies and procedures are maintained, and the Paarl site adheres to the standards expected of a responsible South African employer.
A respectful, professional environment is the standard in Western Cape. Bullying, harassment and unfair conduct have no place here, and managers are trained to act decisively when concerns are raised.
Importantly, the working environment is set up to give the team the focus needed for deeper work, while keeping collaboration and quick problem-solving close at hand.
About Paarl
Working in Paarl means a place with views toward Table Mountain, with a steady flow of activity and a strong local economy. The team has built solid relationships across the Western Cape region, and the Paarl office benefits from those long-standing connections.
Many candidates already living within reach of Paarl cite the location as one of the role’s quiet wins, with shorter commutes and a real sense of being plugged into the local Western Cape economy.
Accessibility is taken seriously: where the role allows, the team works toward a balance of in-office presence and flexibility for candidates based in and around Paarl.
If you are relocating, the team can share practical pointers on neighbourhoods, transport and the typical pace of life in Paarl, Western Cape.
Equal Opportunity
Inclusion is a core part of how the team operates. This is an equal-opportunity employer, and candidates from all communities — including women, youth and persons living with disabilities — are encouraged to apply for this role in Paarl.
Inclusive hiring extends through onboarding and into how teams operate every day. Respectful, fair conduct is expected from every team member in Paarl.
Practical steps back the words. Structured EE reporting, transformation initiatives and learnership programmes give real opportunities to candidates from across Western Cape.
B-BBEE compliance is more than a scorecard here. It informs how the business invests in skills development, supplier diversity and community engagement across the country.
Your Team
Notably, the team you will be working with is fast-paced and energetic. Things move quickly across the Paarl office, and the people who thrive here are the ones who plan ahead, communicate openly and pick up the slack when Western Cape operations get busy.
Practically speaking, the team mix in Paarl reflects a balance of experienced operators and emerging talent, with deliberate space for diverse voices and backgrounds.
Collaboration is the default working mode. Whether picking up a quick query or working through a complex project, you will find colleagues willing to lean in and help.
Line management is hands-on without being heavy. Expect regular one-to-ones, honest feedback and the support needed to do good work consistently.
Key Responsibilities
- File, scan and archive documents in line with retention policies
- Process invoices, requisitions and expense claims for approval
- Capture data accurately into internal systems and registers
- Maintain a tidy, professional reception and meeting-room environment
- Provide administrative support to projects and special initiatives
- Manage diaries, meetings and travel logistics for the leadership team
- Update intranet pages, notice boards and internal directories
- Track and report on departmental KPIs through standard templates
Who We’re Looking For
- Clear criminal record and contactable references
- Relevant administrative or office management qualification (advantageous)
- Excellent telephone and email etiquette
- High attention to detail and accuracy in data capture
- Strong organisational skills and the ability to multitask
Candidates who meet most of these criteria are welcome to be considered for the role.