Filing Clerk

A vacancy has been confirmed for a Filing Clerk based in Mossel Bay, Western Cape. The successful candidate will join an established team within the administration jobs function.

About the Opportunity

An experienced Filing Clerk is needed to support operations in Mossel Bay. The role forms part of how the business keeps its administration jobs portfolio strong in Western Cape.

Communication runs both ways. Managers across the administration jobs team in Western Cape make time for one-to-ones, and people are expected to speak up early when something needs attention.

Reasonable working hours and respectful planning are part of how the role runs. The team values strong delivery, and load is balanced fairly across the administration jobs group in Mossel Bay.

The role has been written to be sustainable, not just busy. Strong output is expected, and managers in Mossel Bay also pay attention to recovery, learning and the kind of breathing room that keeps people doing good work over time.

Equal Opportunity

Practically speaking, the organisation is committed to transformation and equal opportunity. Hiring is on merit, and applications are actively encouraged from women, youth, people with disabilities and other historically disadvantaged groups in line with the Employment Equity plan and B-BBEE objectives.

Inclusive hiring extends through onboarding and into how teams operate every day. Respectful, fair conduct is expected from every team member in Mossel Bay.

B-BBEE compliance is more than a scorecard here. It informs how the business invests in skills development, supplier diversity and community engagement across the country.

Practical steps back the words. Structured EE reporting, transformation initiatives and learnership programmes give real opportunities to candidates from across Western Cape.

Why This Role

You will join a team that values respectful collaboration, honest feedback and shared wins. The Mossel Bay colleagues take pride in supporting one another and in doing the administration jobs side of the business properly, day in and day out.

Recognition matters here. Strong performers are noticed quickly, and many promotions across the business have started in the Mossel Bay teams.

Benefits are clear and consistent. Beyond the package on offer, the role includes the supports you would expect from an established South African employer in Western Cape.

Notably, the company reinvests in its people: paid training, internal moves and the chance to take on bigger projects are all part of how careers in Mossel Bay keep progressing.

Meet the Team

Crucially, you will join a tight-knit, collaborative team that knows the administration jobs side of the business inside out. The Mossel Bay group is a healthy mix of experienced operators and newer joiners, all of whom share a strong commitment to delivery and to one another.

Line management is hands-on without being heavy. Expect regular one-to-ones, honest feedback and the support needed to do good work consistently.

Collaboration is the default working mode. Whether picking up a quick query or working through a complex project, you will find colleagues willing to lean in and help.

In addition, the team mix in Mossel Bay reflects a balance of experienced operators and emerging talent, with deliberate space for diverse voices and backgrounds.

A Typical Day

Your day starts at the front of the business, ready to greet visitors, answer the switchboard and make sure the leadership diaries are in order. Through the morning you balance calls, couriers, capturing data and supporting projects with neat, accurate work. After lunch, you might be preparing minutes from a board pack, helping HR onboard a new starter, or chasing a courier across town. By close of day, every desk you support knows you have it covered, and the office is set up for a calm, productive tomorrow.

No two days look exactly the same — and that variety is part of what keeps the role engaging for the right candidate in Mossel Bay.

Beyond that, the Mossel Bay office buzzes through peak hours and settles into focused, productive lulls in between, giving you time to plan and reset before the next stretch of work.

Notably, the rhythm rewards people who plan ahead but also pivot quickly when Western Cape operations throw up the unexpected.

Daily Duties

• Process invoices, requisitions and expense claims for approval
• File, scan and archive documents in line with retention policies
• Manage diaries, meetings and travel logistics for the leadership team
• Capture data accurately into internal systems and registers
• Handle confidential information with discretion and in line with POPIA
• Update intranet pages, notice boards and internal directories
• Prepare meeting packs, agendas and minutes for internal forums

Essential Criteria

• Ability to work independently and manage competing deadlines
• Strong proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• High attention to detail and accuracy in data capture
• Reliable, punctual and committed to high service standards
• Discretion when handling confidential and POPIA-sensitive information

Potential is considered alongside experience, so candidates who tick most of these boxes should still be considered.