Work-Force
A Office Assistant position is being filled in Saldanha. Suitable candidates from across Western Cape are invited to submit their applications for review.
About the Opportunity
The organisation is investing in its Saldanha operation, and this Office Assistant position reflects that commitment. The successful candidate will work across the administration jobs function and contribute to the wider Western Cape business.
Communication runs both ways. Managers across the administration jobs team in Western Cape make time for one-to-ones, and people are expected to speak up early when something needs attention.
Practically speaking, the role has been written to be sustainable, not just busy. Strong output is expected, and managers in Saldanha also pay attention to recovery, learning and the kind of breathing room that keeps people doing good work over time.
A Typical Day
Your day starts at the front of the business, ready to greet visitors, answer the switchboard and make sure the leadership diaries are in order. Through the morning you balance calls, couriers, capturing data and supporting projects with neat, accurate work. After lunch, you might be preparing minutes from a board pack, helping HR onboard a new starter, or chasing a courier across town. By close of day, every desk you support knows you have it covered, and the office is set up for a calm, productive tomorrow.
No two days look exactly the same — and that variety is part of what keeps the role engaging for the right candidate in Saldanha.
On top of that, the rhythm rewards people who plan ahead but also pivot quickly when Western Cape operations throw up the unexpected.
Diversity and Inclusion
Equally, the organisation is committed to transformation and equal opportunity. Hiring is on merit, and applications are actively encouraged from women, youth, people with disabilities and other historically disadvantaged groups in line with the Employment Equity plan and B-BBEE objectives.
Inclusive hiring extends through onboarding and into how teams operate every day. Respectful, fair conduct is expected from every team member in Saldanha.
B-BBEE compliance is more than a scorecard here. It informs how the business invests in skills development, supplier diversity and community engagement across the country.
Your Role
- Track and report on departmental KPIs through standard templates
- Capture data accurately into internal systems and registers
- Process invoices, requisitions and expense claims for approval
- Manage diaries, meetings and travel logistics for the leadership team
- Provide administrative support to projects and special initiatives
- File, scan and archive documents in line with retention policies
- Coordinate office supplies, courier bookings and facilities requests
- Support HR with onboarding logistics for new starters
Essential Criteria
- Ability to work independently and manage competing deadlines
- Clear criminal record and contactable references
- Strong proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
- Matric / National Senior Certificate (Grade 12)
- High attention to detail and accuracy in data capture
Candidates who meet most of these criteria are welcome to be considered for the role.