Office Administrator

Role: Office Administrator. Location: Sasolburg, Free State. The team is hiring and seeks a candidate who can step in and deliver from week one.

About This Position

This Office Administrator role has been briefed against a clear set of outcomes for Sasolburg. The successful candidate will work alongside an established team and will be expected to contribute meaningfully to the administration jobs pipeline across Free State.

The organisation keeps reporting lines clean and expectations realistic. Performance is measured against a small, agreed set of metrics, and there are no surprise yardsticks for the Office Administrator taking on this position.

Internal documentation, process notes and shared playbooks make it easier for the Office Administrator to step into the administration jobs workflow quickly. Institutional knowledge is well-organised, so people are not reinventing the wheel from one week to the next.

Tools, systems and information are there to support the role rather than slow it down. The company continues to invest in the technology that backs its Sasolburg teams, and the new Office Administrator will feel that from the first week.

Your Workplace

Crucially, the environment is professional and structured. Expect a calm, well-organised office, a steady flow of support requests, and a strong culture of confidentiality.

A respectful, professional environment is the standard in Free State. Bullying, harassment and unfair conduct have no place here, and managers are trained to act decisively when concerns are raised.

Health, safety and well-being are taken seriously. Current policies and procedures are maintained, and the Sasolburg site adheres to the standards expected of a responsible South African employer.

Beyond that, the working environment is set up to give the team the focus needed for deeper work, while keeping collaboration and quick problem-solving close at hand.

What Your Day Looks Like

Your day starts at the front of the business, ready to greet visitors, answer the switchboard and make sure the leadership diaries are in order. Through the morning you balance calls, couriers, capturing data and supporting projects with neat, accurate work. After lunch, you might be preparing minutes from a board pack, helping HR onboard a new starter, or chasing a courier across town. By close of day, every desk you support knows you have it covered, and the office is set up for a calm, productive tomorrow.

Importantly, the Sasolburg office buzzes through peak hours and settles into focused, productive lulls in between, giving you time to plan and reset before the next stretch of work.

No two days look exactly the same — and that variety is part of what keeps the role engaging for the right candidate in Sasolburg.

On top of that, the rhythm rewards people who plan ahead but also pivot quickly when Free State operations throw up the unexpected.

About the Team

You will join a tight-knit, collaborative team that knows the administration jobs side of the business inside out. The Sasolburg group is a healthy mix of experienced operators and newer joiners, all of whom share a strong commitment to delivery and to one another.

On top of that, the team mix in Sasolburg reflects a balance of experienced operators and emerging talent, with deliberate space for diverse voices and backgrounds.

Collaboration is the default working mode. Whether picking up a quick query or working through a complex project, you will find colleagues willing to lean in and help.

Line management is hands-on without being heavy. Expect regular one-to-ones, honest feedback and the support needed to do good work consistently.

About Sasolburg

Equally, the role is based in Sasolburg, along the N1 central corridor. Public transport links and parking are within easy reach, making the daily commute manageable for candidates living across Sasolburg and the broader Free State region.

If you are relocating, the team can share practical pointers on neighbourhoods, transport and the typical pace of life in Sasolburg, Free State.

Many candidates already living within reach of Sasolburg cite the location as one of the role’s quiet wins, with shorter commutes and a real sense of being plugged into the local Free State economy.

Accessibility is taken seriously: where the role allows, the team works toward a balance of in-office presence and flexibility for candidates based in and around Sasolburg.

Our Commitment to Transformation

Inclusion is a core part of how the team operates. This is an equal-opportunity employer, and candidates from all communities — including women, youth and persons living with disabilities — are encouraged to apply for this role in Sasolburg.

Practical steps back the words. Structured EE reporting, transformation initiatives and learnership programmes give real opportunities to candidates from across Free State.

Inclusive hiring extends through onboarding and into how teams operate every day. Respectful, fair conduct is expected from every team member in Sasolburg.

B-BBEE compliance is more than a scorecard here. It informs how the business invests in skills development, supplier diversity and community engagement across the country.

Key Responsibilities

• Liaise with suppliers, contractors and service providers
• Maintain a tidy, professional reception and meeting-room environment
• Capture data accurately into internal systems and registers
• Provide administrative support to projects and special initiatives
• Update intranet pages, notice boards and internal directories
• Answer incoming calls and route enquiries to the correct department
• Process invoices, requisitions and expense claims for approval
• Maintain visitor registers and ensure compliance with access protocols

Who We’re Looking For

• Good written and verbal communication in English
• 1-3 years’ experience in an administrative or front-office role
• Clear criminal record and contactable references
• Relevant administrative or office management qualification (advantageous)
• Strong proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Reliable, punctual and committed to high service standards
• Strong organisational skills and the ability to multitask

Beyond that, if most of these boxes are ticked, you are encouraged to put your name forward.