Executive Assistant

Posted recently. We believe great workplaces are built on great people. We are looking for a Executive Assistant in Hartswater, and we encourage applicants from across Northern Cape to consider this opportunity.

About This Position

This Executive Assistant role sits within the administration jobs function in Hartswater. It offers a defined scope, clear measures of success, and the support of an experienced team across Northern Cape.

The role suits a candidate who values consistency and clear communication. The Hartswater operation runs on accurate work, steady relationships and a genuine respect for the people in the team.

Notably, the role has been written to be sustainable, not just busy. Strong output is expected, and managers in Hartswater also pay attention to recovery, learning and the kind of breathing room that keeps people doing good work over time.

Quality is everyone’s job. Whether the Executive Assistant is processing a transaction, supporting a colleague or handling a customer query, the standard expected in Northern Cape is consistently high and consistently fair.

Internal documentation, process notes and shared playbooks make it easier for the Executive Assistant to step into the administration jobs workflow quickly. Institutional knowledge is well-organised, so people are not reinventing the wheel from one week to the next.

Career Growth

On top of that, this role can grow with you. Strong performers in the administration jobs team in Hartswater have moved into senior, supervisory and specialist positions, and that journey is supported through coaching, training and exposure to bigger projects.

Training is a mix of formal courses, structured on-the-job learning and exposure to broader projects, all geared at building practical skills.

Equally, internal mobility is encouraged. People who start in Hartswater have moved into roles in other branches, specialist functions and project teams across Northern Cape.

Growth conversations happen at a regular cadence — not just at year-end — so the path forward stays current and realistic for every Hartswater team member.

Your Workplace

Beyond that, the environment is professional and structured. Expect a calm, well-organised office, a steady flow of support requests, and a strong culture of confidentiality.

Health, safety and well-being are taken seriously. Current policies and procedures are maintained, and the Hartswater site adheres to the standards expected of a responsible South African employer.

Practically speaking, the working environment is set up to give the team the focus needed for deeper work, while keeping collaboration and quick problem-solving close at hand.

A respectful, professional environment is the standard in Northern Cape. Bullying, harassment and unfair conduct have no place here, and managers are trained to act decisively when concerns are raised.

What We Offer

Few roles let you see the impact of your work as quickly as this one. Every shift, project and decision in Hartswater contributes to real outcomes for clients and colleagues across the administration jobs space in Northern Cape.

Recognition matters here. Strong performers are noticed quickly, and many promotions across the business have started in the Hartswater teams.

Benefits are clear and consistent. Beyond the package on offer, the role includes the supports you would expect from an established South African employer in Northern Cape.

On top of that, the company reinvests in its people: paid training, internal moves and the chance to take on bigger projects are all part of how careers in Hartswater keep progressing.

Based in Hartswater

Hartswater continues to grow as an employment hub in Northern Cape, with in the Kathu iron ore belt. This role gives you a foothold in one of its busier business communities, with access to the local services, suppliers and partners that keep the work moving.

Accessibility is taken seriously: where the role allows, the team works toward a balance of in-office presence and flexibility for candidates based in and around Hartswater.

If you are relocating, the team can share practical pointers on neighbourhoods, transport and the typical pace of life in Hartswater, Northern Cape.

Many candidates already living within reach of Hartswater cite the location as one of the role’s quiet wins, with shorter commutes and a real sense of being plugged into the local Northern Cape economy.

Our Commitment to Transformation

Practically speaking, the organisation is committed to transformation and equal opportunity. Hiring is on merit, and applications are actively encouraged from women, youth, people with disabilities and other historically disadvantaged groups in line with the Employment Equity plan and B-BBEE objectives.

B-BBEE compliance is more than a scorecard here. It informs how the business invests in skills development, supplier diversity and community engagement across the country.

Practical steps back the words. Structured EE reporting, transformation initiatives and learnership programmes give real opportunities to candidates from across Northern Cape.

Inclusive hiring extends through onboarding and into how teams operate every day. Respectful, fair conduct is expected from every team member in Hartswater.

Your Team

You will join a tight-knit, collaborative team that knows the administration jobs side of the business inside out. The Hartswater group is a healthy mix of experienced operators and newer joiners, all of whom share a strong commitment to delivery and to one another.

Collaboration is the default working mode. Whether picking up a quick query or working through a complex project, you will find colleagues willing to lean in and help.

Equally, the team mix in Hartswater reflects a balance of experienced operators and emerging talent, with deliberate space for diverse voices and backgrounds.

Line management is hands-on without being heavy. Expect regular one-to-ones, honest feedback and the support needed to do good work consistently.

Core Functions

• Answer incoming calls and route enquiries to the correct department
• File, scan and archive documents in line with retention policies
• Support HR with onboarding logistics for new starters
• Capture data accurately into internal systems and registers
• Update intranet pages, notice boards and internal directories
• Manage diaries, meetings and travel logistics for the leadership team
• Maintain a tidy, professional reception and meeting-room environment
• Prepare meeting packs, agendas and minutes for internal forums

Essential Criteria

• Professional, courteous manner with strong customer-service orientation
• Ability to work independently and manage competing deadlines
• Strong proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Comfortable working with finance, HR and operational systems
• Experience supporting senior managers is an advantage
• Discretion when handling confidential and POPIA-sensitive information

Beyond that, if most of these boxes are ticked, you are encouraged to put your name forward.