Work-Force
Position Overview: The Project Manager is responsible for overseeing and facilitating project execution. This role does not include decision-making authority on behalf of the project team or client. The Project Manager will not have supervised positions.
Essential Functions and Basic Duties:
- Project Planning:
- Engage with the client to define the scope of services required.
- Develop a comprehensive project plan, including task sequencing and resource allocation.
- Collaborate with the management team to identify project resources.
- Create a workable schedule for project completion and review with key stakeholders.
- Establish project objectives, outcomes, measures, reporting requirements, and KPIs.
- Project Implementation:
- Manage project delivery according to the project plan.
- Develop and maintain forms and records for project documentation.
- Set up and secure project information folders.
- Monitor project progress and make necessary adjustments.
- Maintain a communication schedule to update stakeholders.
- Review work quality and ensure tasks meet project standards.
- Ensure tasks and deadlines are met.
- Project Control:
- Prepare and submit project reports (monthly or as required).
- Communicate with sponsors per agreements.
- Manage project budget and expenses according to company policies.
- Track cash flow and report variances to management.
- Maintain up-to-date financial and change control records.
- Attend project meetings, prepare minutes, and distribute within 3 working days.
- Facilitate and lead project team efforts to achieve organizational goals.
- Assess and make timely decisions on project risks and priorities.
- Use effective communication tools and techniques.
- Project Evaluation:
- Ensure timely completion of project tasks and deliverables.
- Evaluate project outcomes against agreed deliverables.
- Present documented proof of project achievements to sponsors and management.
- Project Close Down:
- Ensure all documents and deliverables are signed off.
- Obtain final sign-off on implementation/solution acceptance.
- Conduct a lessons learned session with the client and project team.
- Facilitate handover to business and technical support.
- Maintain post-deployment contact with the client for agreed transition period.
- Related Duties:
- Maintain a clean and secure work area.
- Complete special projects as assigned.
- Adhere to relevant ISO policies, standards, and documentation.
Performance Measurements:
- Effective communication with internal and external teams.
- Delivery of projects according to plan, budget, and client expectations.
- Completion and storage of project documentation for audit purposes.
- Strong working relationships with company personnel.
- Adherence to established standards, policies, and procedures.
Education/Certification:
- Project management degree or diploma.
Required Knowledge:
- Proficient in MS Office.
- Strong presentation and facilitation skills.
- Accurate report writing with good spelling/grammar and typing speed.
- Knowledge of MS Project and database management (advantageous).
Experience Required:
- 5 years as a Project Manager in a similar environment.
- 1-2 years managing a project team.
Skills/Abilities:
- Organized with high attention to detail.
- Ethical behavior and business practices.
- Innovative with a focus on creating new opportunities.
- Ability to set priorities, organize, monitor progress, and track details.
- Effective communication and management skills.
- Cooperative with a willingness to assist others.
- Basic accounting skills.