Human Resource Administrator

Job Summary: The Human Resources Administrator plays a critical role in supporting the HR department’s daily operations, ensuring efficient management of employee data, scheduling, payroll processing, and compliance with HR policies. This role involves handling a wide range of tasks, from recruitment and onboarding to maintaining HR records and preparing payroll files, ensuring the smooth running of HR functions.

Key Responsibilities:

1. Allocate and adjust employee shifts as needed.
2. Create and manage employee rosters and schedules.
3. Add new employees to the HR system upon starting.
4. Process terminations and update employee status.
5. Resolve warnings and errors in the HR system.
6. Input leave requests and manage the leave system.
7. Enrol and manage employee fingerprints for clocking systems.
8. Monitor and ensure accuracy in daily HR reports.
9. Address duplication issues in employee records.
10. Ensure the HR system is properly configured for accurate report generation.
11. Generate and analyse periodic HR reports (attendance, leave, clocking, etc.).
12. Prepare payroll files for the payroll processor.
13. Capture employee payroll data on Excel for payroll processing.
14. Prepare onboarding materials for new hires.
15. Conduct orientation and induction for new employees.
16. Issue salary increase letters and verify sick notes.
17. Handle tasks related to UIF, IOD, labour inspections, and health & safety compliance.
18. Record and distribute meeting minutes.
19. Individually distribute payslips to staff.
20. Maintain daily filing and organization of HR documents.
21. Address staff queries related to salary and uniforms.
22. Handle internal relations (IR) queries and issues.
23. Manage contract renewals and issue appointment letters.
24. Conduct recruitment for Distribution Centre (DC) staff.
25. Perform additional HR-related tasks as required to support the department.

Qualifications & Experience:

1. Matric Certificate (Grade 12).
2. Tertiary Qualification in HR or a related field.
3. Minimum 3 years’ experience in an HR role.
4. Payroll processing experience is an advantage.
5. Proficiency in Microsoft Outlook, Word, and Excel (Advanced).

Technical Skills:

1. HR Information Systems (HRIS): Proficient in managing employee records, data management, and payroll using HRIS software.
2. Data Analysis & Reporting: Skilled in using Excel and HR analytics tools to generate reports and analyse HR trends.
3. Regulatory Compliance: Knowledge of labour laws and HR regulations, ensuring compliance in HR processes like terminations and leave management.
4. Documentation & Record Keeping: Strong organizational skills for managing confidential employee records and ensuring their accuracy.

Key Performance Areas:

1. Payroll File Preparation
2. Recruitment & Onboarding
3. Contract Renewals
4. Database & Clocking System Administration
5. HR Documentation & Filing

Core Competencies:

• Strong organizational and time management skills.
• Excellent interpersonal and communication abilities.
• Detail-oriented with a focus on accuracy and compliance.
• Proactive problem-solving and critical thinking.
• Ability to handle multiple tasks efficiently.

If you meet the qualifications and are ready to take on a challenging and dynamic role in HR, apply now to join our team!