JUNIOR HUMAN RESOURCES OFFICER

Job Purpose: Under the supervision of the HR Manager, the Junior HR Officer is responsible for all administrative functions in support of campus Human Resource and Payroll administration.

Duties & Responsibilities:

1. HR Documentation Administration:
   • Administer HR documentation for Independent Contractors (ICs) and casual workers.
   • Conduct Managed Integrity Evaluation (MIE) verification checks, including identity, qualification, credit, professional membership, driver’s license, passport, visa, and criminal checks as applicable.
   • Perform two reference verifications for each potential new IC and escalate any unfavorable results before making offers.
   • Create profiles on APS for new ICs.
   • Prepare contracts and annexures for ICs.
   • Distribute and collect required payroll documentation as per the P15 Engagement Checklist, ensuring submission before the monthly deadline.
   • Review completed packs of forms for accuracy, completeness, and compliance with audit standards.
   • Follow up on any queries or outstanding documentation from new employee packs, and submit them to the National Office HR/Payroll team, while filing originals and copies on campus in an organized manner.
   • Maintain and update employee information on a spreadsheet.
2. Independent Contractors and Casual Payroll Administration:
   • Ensure that Independent Contractors’ agreements and annexures meet company and audit standards.
   • Follow up on queries or outstanding documentation from IC or casual packs and file originals and copies in an orderly manner.
   • Manage foreign national approval and tracking processes, ensuring no offers are made before receiving pre-approval.
   • Communicate claim/timesheet deadlines to ICs and casuals monthly.
   • Train ICs on the APS Timesheet Process and assist with APS time queries.
   • Ensure all casual claims are signed, submitted with relevant information, and adhere to claim deadlines.
   • Distribute Casual and non-timesheet user IC claims to relevant Managers for timely approval and sign-off.
   • Ensure Casual P23 forms are signed, approved, and captured on APS before the deadline.
   • Verify Independent Contractor and Casual P18 payroll reports for accuracy, ensuring correct tax deductions and claims reflection. Ensure the P18 form is signed by relevant persons with the correction schedule if applicable.
   • Assist ICs and casuals with payment queries and escalate as needed.
   • Confirm the list of active ICs with the T&L department monthly.
   • Terminate non-active ICs on APS, ensuring outstanding claims are processed and company property is returned.

Minimum Requirements:

• Qualifications: Degree and/or education qualification in HR, Payroll, or a related field.
• Experience:
  • HR Administration (3 years)
  • Recruitment (1 year)

Key Competencies:

• Advanced computer literacy essential.
• Excellent administration, planning, and time-keeping skills.
• Customer service orientation with high energy and self-motivation.
• Effective communication and organizational skills.
• Proactive work management and self-organization.
• High level of integrity and confidentiality.
• Approachable with strong attention to detail and accuracy.

Salary: Market related.

Apply Now: If you meet these qualifications and are eager to support our HR and payroll functions, please submit your application.