Human Resources Administrator

Overview:
The HR Administrator provides crucial administrative support within the HR Team, ensuring the smooth delivery of proactive and operational HR services.

Key Responsibilities:

• Payroll Processing: Handle full-function payroll tasks including collation of monthly payroll items, timely submission to the payroll team, obtaining sign-offs, and following up as needed.
• Recruitment Administration: Advertise positions, compile shortlist reports, set up interviews, respond to applicants, draft contracts, collate pre-employment data (references, health questionnaires), and communicate with line managers and stakeholders.
• Onboarding: Coordinate with stakeholders to prepare for new employee commencements, update HR systems, and send onboarding documentation to new hires.
• Processing of Leavers: Issue leaver forms, update employment status on the HR System, check with Finance & Training for outstanding balances, and update Payroll.
• Employee Movements and Changes: Administer internal employee moves and changes, update systems, and inform key stakeholders.
• Administrative Support: Provide comprehensive administrative support across various activities, including minute-taking, employee transfers, filing, data management, and addressing general queries.
• Attend to Employee Queries: Handle HR queries via all platforms in a timely and accurate manner, ensuring responsiveness and high standards of service.
• Data Integrity and Systems: Ensure accurate completion and reconciliation of employee data.
• Reporting: Assist with monthly reporting requirements.
• Employment Equity and Statutory Reporting: Participate in the EE committee, coordinate and administer meetings, and prepare statutory EE reporting data.
• Health and Safety: Model SHEQ standards, contribute to identifying risks, drive processes for Zero Harm, and promote a safe working environment.

Qualifications:

• 3 – 5 years of experience in an HR Administration role.
• Minimum National Diploma in Human Resource Management; Degree or ongoing studies towards a degree is advantageous.
• Solid experience with HR Data systems.
• Proficiency in Excel, including formulas, V-lookups, and Pivot Tables.

Key Competencies:

• Positive attitude with a strong work ethic.
• Good knowledge of Microsoft Office suite, particularly Excel.
• Strong client focus and proactive approach.
• Excellent planning, organizational skills, attention to detail, and initiative.
• Exceptional communication and interpersonal skills.
• Strong team player, committed, and adaptable to new challenges.
• Effective time management and ability to handle changing priorities.