Admin Coordinator

A Admin Coordinator position is being filled in Harrismith. Suitable candidates from across Free State are invited to submit their applications for review.

The Role

The organisation is investing in its Harrismith operation, and this Admin Coordinator position reflects that commitment. The successful candidate will work across the administration jobs function and contribute to the wider Free State business.

Expect a structured first ninety days, with onboarding milestones, regular check-ins, and an early focus on getting comfortable with the systems and processes that underpin the Harrismith team.

Stakeholders for this position include line managers, peers across the administration jobs team and trusted external partners. Building those relationships early makes the next twelve months in Harrismith much easier.

Working in Harrismith

Working in Harrismith means a place close to the Bloemfontein judicial hub, with a steady flow of activity and a strong local economy. The team has built solid relationships across the Free State region, and the Harrismith office benefits from those long-standing connections.

Accessibility is taken seriously: where the role allows, the team works toward a balance of in-office presence and flexibility for candidates based in and around Harrismith.

Many candidates already living within reach of Harrismith cite the location as one of the role’s quiet wins, with shorter commutes and a real sense of being plugged into the local Free State economy.

Where You’ll Work

Notably, the environment is professional and structured. Expect a calm, well-organised office, a steady flow of support requests, and a strong culture of confidentiality.

Practically speaking, the working environment is set up to give the team the focus needed for deeper work, while keeping collaboration and quick problem-solving close at hand.

Health, safety and well-being are taken seriously. Current policies and procedures are maintained, and the Harrismith site adheres to the standards expected of a responsible South African employer.

Your Team

Importantly, the team you will be working with is fast-paced and energetic. Things move quickly across the Harrismith office, and the people who thrive here are the ones who plan ahead, communicate openly and pick up the slack when Free State operations get busy.

Line management is hands-on without being heavy. Expect regular one-to-ones, honest feedback and the support needed to do good work consistently.

Collaboration is the default working mode. Whether picking up a quick query or working through a complex project, you will find colleagues willing to lean in and help.

What You’ll Be Doing

• Maintain visitor registers and ensure compliance with access protocols
• Maintain a tidy, professional reception and meeting-room environment
• Track and report on departmental KPIs through standard templates
• Process invoices, requisitions and expense claims for approval
• Handle confidential information with discretion and in line with POPIA
• File, scan and archive documents in line with retention policies

Essential Criteria

• Professional, courteous manner with strong customer-service orientation
• Reliable, punctual and committed to high service standards
• 1-3 years’ experience in an administrative or front-office role
• Ability to work independently and manage competing deadlines
• Excellent telephone and email etiquette
• Comfortable working with finance, HR and operational systems
• Relevant administrative or office management qualification (advantageous)

Each application is reviewed carefully, and strong matches against the criteria above will move forward in the process.