Secretary

Posted recently. Role: Secretary. Location: Rustenburg, North West. The team is hiring and seeks a candidate who can step in and deliver from week one.

Overview

An experienced Secretary is needed to support operations in Rustenburg. The role forms part of how the business keeps its administration jobs portfolio strong in North West.

Day-to-day, the role balances focused delivery with the kind of collaboration that keeps things moving. The successful candidate is trusted to make sensible decisions inside the agreed scope, with line-management support whenever a sounding board is useful.

Quality is everyone’s job. Whether the Secretary is processing a transaction, supporting a colleague or handling a customer query, the standard expected in North West is consistently high and consistently fair.

Meet the Team

You will join a tight-knit, collaborative team that knows the administration jobs side of the business inside out. The Rustenburg group is a healthy mix of experienced operators and newer joiners, all of whom share a strong commitment to delivery and to one another.

Line management is hands-on without being heavy. Expect regular one-to-ones, honest feedback and the support needed to do good work consistently.

Collaboration is the default working mode. Whether picking up a quick query or working through a complex project, you will find colleagues willing to lean in and help.

Where You’ll Work

The environment is professional and structured. Expect a calm, well-organised office, a steady flow of support requests, and a strong culture of confidentiality.

Health, safety and well-being are taken seriously. Current policies and procedures are maintained, and the Rustenburg site adheres to the standards expected of a responsible South African employer.

Equally, the working environment is set up to give the team the focus needed for deeper work, while keeping collaboration and quick problem-solving close at hand.

Diversity and Inclusion

Inclusive recruitment is part of the organisation’s employment practices. Applicants are assessed on relevant qualifications, skills and experience for this role in Rustenburg.

In addition, inclusive hiring extends through onboarding and into how teams operate every day. Respectful, fair conduct is expected from every team member in Rustenburg.

Notably, the hiring organisation’s applicable employment-equity and inclusion practices will be explained in the final vacancy details for North West.

Core Functions

• Maintain visitor registers and ensure compliance with access protocols
• Capture data accurately into internal systems and registers
• Maintain a tidy, professional reception and meeting-room environment
• Provide administrative support to projects and special initiatives
• Process invoices, requisitions and expense claims for approval

Minimum Requirements

• Discretion when handling confidential and POPIA-sensitive information
• Contactable references may be requested during the hiring process
• Comfortable working with finance, HR and operational systems
• Strong proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Excellent telephone and email etiquette

Potential is considered alongside experience, so candidates who tick most of these boxes should still be considered.