Secretary

Applications are warmly invited for a Secretary role based in Harrismith. We welcome candidates from every background across Free State who are ready to grow with us.

About This Position

The organisation is investing in its Harrismith operation, and this Secretary position reflects that commitment. The successful candidate will work across the administration jobs function and contribute to the wider Free State business.

Expect a structured first ninety days, with onboarding milestones, regular check-ins, and an early focus on getting comfortable with the systems and processes that underpin the Harrismith team.

Reasonable working hours and respectful planning are part of how the role runs. The team values strong delivery, and load is balanced fairly across the administration jobs group in Harrismith.

Internal documentation, process notes and shared playbooks make it easier for the Secretary to step into the administration jobs workflow quickly. Institutional knowledge is well-organised, so people are not reinventing the wheel from one week to the next.

Your Future Here

This role can grow with you. Strong performers in the administration jobs team in Harrismith have moved into senior, supervisory and specialist positions, and that journey is supported through coaching, training and exposure to bigger projects.

Training is a mix of formal courses, structured on-the-job learning and exposure to broader projects, all geared at building practical skills.

Growth conversations happen at a regular cadence — not just at year-end — so the path forward stays current and realistic for every Harrismith team member.

On top of that, internal mobility is encouraged. People who start in Harrismith have moved into roles in other branches, specialist functions and project teams across Free State.

What Your Day Looks Like

Your day starts at the front of the business, ready to greet visitors, answer the switchboard and make sure the leadership diaries are in order. Through the morning you balance calls, couriers, capturing data and supporting projects with neat, accurate work. After lunch, you might be preparing minutes from a board pack, helping HR onboard a new starter, or chasing a courier across town. By close of day, every desk you support knows you have it covered, and the office is set up for a calm, productive tomorrow.

Importantly, the rhythm rewards people who plan ahead but also pivot quickly when Free State operations throw up the unexpected.

No two days look exactly the same — and that variety is part of what keeps the role engaging for the right candidate in Harrismith.

Importantly, the Harrismith office buzzes through peak hours and settles into focused, productive lulls in between, giving you time to plan and reset before the next stretch of work.

Where You’ll Work

In addition, the environment is professional and structured. Expect a calm, well-organised office, a steady flow of support requests, and a strong culture of confidentiality.

Health, safety and well-being are taken seriously. Current policies and procedures are maintained, and the Harrismith site adheres to the standards expected of a responsible South African employer.

Crucially, the working environment is set up to give the team the focus needed for deeper work, while keeping collaboration and quick problem-solving close at hand.

On top of that, the role is intended to operate under the hiring organisation’s workplace conduct, health and safety policies in Free State.

What We Offer

In addition, the hiring organisation may provide onboarding or skills development for this administration jobs role in Harrismith; the available support will be confirmed in the final vacancy details for Free State.

Career development may be available depending on the role, business needs and the hiring organisation’s policies.

Beyond that, the role’s development opportunities, training and benefits, if offered, will be set out in the final vacancy details.

Crucially, the package, working arrangements and any available support will be confirmed by the hiring organisation for this vacancy.

About Harrismith

Importantly, the role is based in Harrismith, within the Maluti-A-Phofung logistics node. Public transport links and parking are within easy reach, making the daily commute manageable for candidates living across Harrismith and the broader Free State region.

Many candidates already living within reach of Harrismith cite the location as one of the role’s quiet wins, with shorter commutes and a real sense of being plugged into the local Free State economy.

Candidates should review the listed location, schedule and travel requirements before applying for this role in Harrismith, Free State.

Accessibility is taken seriously: where the role allows, the team works toward a balance of in-office presence and flexibility for candidates based in and around Harrismith.

What You’ll Be Doing

• Manage diaries, meetings and travel logistics for the leadership team
• Provide administrative support to projects and special initiatives
• Coordinate office supplies, courier bookings and facilities requests
• Capture data accurately into internal systems and registers
• Process invoices, requisitions and expense claims for approval
• Update intranet pages, notice boards and internal directories
• Handle confidential information with discretion and in line with POPIA
• Support HR with onboarding logistics for new starters

Minimum Requirements

• Relevant administrative or office management qualification (advantageous)
• Professional, courteous manner with strong customer-service orientation
• Matric / National Senior Certificate (Grade 12)
• Strong proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Reliable, punctual and committed to high service standards
• 1-3 years’ experience in an administrative or front-office role

Each application is reviewed carefully, and strong matches against the criteria above will move forward in the process.