Executive Assistant

An opportunity has arisen for a Executive Assistant in Mthatha. Suitably qualified candidates from across Eastern Cape are invited to apply.

Overview

The organisation is investing in its Mthatha operation, and this Executive Assistant position reflects that commitment. The successful candidate will work across the administration jobs function and contribute to the wider Eastern Cape business.

Expect a structured first ninety days, with onboarding milestones, regular check-ins, and an early focus on getting comfortable with the systems and processes that underpin the Mthatha team.

Internal documentation, process notes and shared playbooks make it easier for the Executive Assistant to step into the administration jobs workflow quickly. Institutional knowledge is well-organised, so people are not reinventing the wheel from one week to the next.

What Your Day Looks Like

Your day starts at the front of the business, ready to greet visitors, answer the switchboard and make sure the leadership diaries are in order. Through the morning you balance calls, couriers, capturing data and supporting projects with neat, accurate work. After lunch, you might be preparing minutes from a board pack, helping HR onboard a new starter, or chasing a courier across town. By close of day, every desk you support knows you have it covered, and the office is set up for a calm, productive tomorrow.

In addition, the rhythm rewards people who plan ahead but also pivot quickly when Eastern Cape operations throw up the unexpected.

No two days look exactly the same — and that variety is part of what keeps the role engaging for the right candidate in Mthatha.

Working in Mthatha

Working in Mthatha means a place near the Mthatha regional service centre, with a steady flow of activity and a strong local economy. The team has built solid relationships across the Eastern Cape region, and the Mthatha office benefits from those long-standing connections.

Many candidates already living within reach of Mthatha cite the location as one of the role’s quiet wins, with shorter commutes and a real sense of being plugged into the local Eastern Cape economy.

Accessibility is taken seriously: where the role allows, the team works toward a balance of in-office presence and flexibility for candidates based in and around Mthatha.

Key Responsibilities

• Handle confidential information with discretion and in line with POPIA
• Update intranet pages, notice boards and internal directories
• Coordinate office supplies, courier bookings and facilities requests
• Track and report on departmental KPIs through standard templates
• File, scan and archive documents in line with retention policies
• Support HR with onboarding logistics for new starters
• Answer incoming calls and route enquiries to the correct department
• Process invoices, requisitions and expense claims for approval

What You’ll Need

• Discretion when handling confidential and POPIA-sensitive information
• Comfortable working with finance, HR and operational systems
• Strong organisational skills and the ability to multitask
• Professional, courteous manner with strong customer-service orientation
• High attention to detail and accuracy in data capture

If most of these boxes are ticked, you are encouraged to put your name forward.