Office Administrator

Applications are warmly invited for a Office Administrator role based in Somerset West. We welcome candidates from every background across Western Cape who are ready to grow with us.

About the Opportunity

The Office Administrator position is part of an ongoing recruitment drive across Western Cape. The brief has been shaped carefully, with a focus on delivery in Somerset West and across the administration jobs space.

Communication runs both ways. Managers across the administration jobs team in Western Cape make time for one-to-ones, and people are expected to speak up early when something needs attention.

Internal documentation, process notes and shared playbooks make it easier for the Office Administrator to step into the administration jobs workflow quickly. Institutional knowledge is well-organised, so people are not reinventing the wheel from one week to the next.

Tools, systems and information are there to support the role rather than slow it down. The company continues to invest in the technology that backs its Somerset West teams, and the new Office Administrator will feel that from the first week.

Why This Role

Few roles let you see the impact of your work as quickly as this one. Every shift, project and decision in Somerset West contributes to real outcomes for clients and colleagues across the administration jobs space in Western Cape.

Career development may be available depending on the role, business needs and the hiring organisation’s policies.

Notably, the package, working arrangements and any available support will be confirmed by the hiring organisation for this vacancy.

Practically speaking, the role’s development opportunities, training and benefits, if offered, will be set out in the final vacancy details.

Career Growth

Importantly, career progression for this administration jobs role in Somerset West depends on the hiring organisation’s policies, role requirements and business needs in Western Cape.

Notably, internal mobility is encouraged. People who start in Somerset West have moved into roles in other branches, specialist functions and project teams across Western Cape.

Training is a mix of formal courses, structured on-the-job learning and exposure to broader projects, all geared at building practical skills.

Growth conversations happen at a regular cadence — not just at year-end — so the path forward stays current and realistic for every Somerset West team member.

Your Workplace

Crucially, the environment is professional and structured. Expect a calm, well-organised office, a steady flow of support requests, and a strong culture of confidentiality.

Practically speaking, the role is intended to operate under the hiring organisation’s workplace conduct, health and safety policies in Western Cape.

Equally, the working environment is set up to give the team the focus needed for deeper work, while keeping collaboration and quick problem-solving close at hand.

Health, safety and well-being are taken seriously. Current policies and procedures are maintained, and the Somerset West site adheres to the standards expected of a responsible South African employer.

Our Commitment to Transformation

Notably, the organisation is committed to fair, merit-based recruitment and equal opportunity. Applications are assessed against the published role requirements in line with applicable employment law.

Inclusive hiring extends through onboarding and into how teams operate every day. Respectful, fair conduct is expected from every team member in Somerset West.

Beyond that, the hiring organisation’s applicable employment-equity and inclusion practices will be explained in the final vacancy details for Western Cape.

B-BBEE compliance is more than a scorecard here. It informs how the business invests in skills development, supplier diversity and community engagement across the country.

Key Responsibilities

• File, scan and archive documents in line with retention policies
• Handle confidential information with discretion and in line with POPIA
• Manage diaries, meetings and travel logistics for the leadership team
• Prepare meeting packs, agendas and minutes for internal forums
• Maintain visitor registers and ensure compliance with access protocols
• Support HR with onboarding logistics for new starters
• Maintain a tidy, professional reception and meeting-room environment
• Process invoices, requisitions and expense claims for approval

Essential Criteria

• Contactable references may be requested during the hiring process
• Comfortable working with finance, HR and operational systems
• Strong proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Ability to work independently and manage competing deadlines
• 1-3 years’ experience in an administrative or front-office role
• Discretion when handling confidential and POPIA-sensitive information
• Reliable, punctual and committed to high service standards

If your CV speaks to the points above, this role is worth a closer look.