Work-Force
Whether you are a seasoned Administrative Clerk or stepping into the role for the first time, there is space for you in Hartbeespoort. The team hires on merit and across communities in North West.
The Role
This Administrative Clerk role sits within the administration jobs function in Hartbeespoort. It offers a defined scope, clear measures of success, and the support of an experienced team across North West.
Communication runs both ways. Managers across the administration jobs team in North West make time for one-to-ones, and people are expected to speak up early when something needs attention.
Internal documentation, process notes and shared playbooks make it easier for the Administrative Clerk to step into the administration jobs workflow quickly. Institutional knowledge is well-organised, so people are not reinventing the wheel from one week to the next.
The role has been written to be sustainable, not just busy. Strong output is expected, and managers in Hartbeespoort also pay attention to recovery, learning and the kind of breathing room that keeps people doing good work over time.
Equal Opportunity
Practically speaking, the organisation is committed to transformation and equal opportunity. Hiring is on merit, and applications are actively encouraged from women, youth, people with disabilities and other historically disadvantaged groups in line with the Employment Equity plan and B-BBEE objectives.
Practical steps back the words. Structured EE reporting, transformation initiatives and learnership programmes give real opportunities to candidates from across North West.
B-BBEE compliance is more than a scorecard here. It informs how the business invests in skills development, supplier diversity and community engagement across the country.
Inclusive hiring extends through onboarding and into how teams operate every day. Respectful, fair conduct is expected from every team member in Hartbeespoort.
A Typical Day
Your day starts at the front of the business, ready to greet visitors, answer the switchboard and make sure the leadership diaries are in order. Through the morning you balance calls, couriers, capturing data and supporting projects with neat, accurate work. After lunch, you might be preparing minutes from a board pack, helping HR onboard a new starter, or chasing a courier across town. By close of day, every desk you support knows you have it covered, and the office is set up for a calm, productive tomorrow.
Equally, the Hartbeespoort office buzzes through peak hours and settles into focused, productive lulls in between, giving you time to plan and reset before the next stretch of work.
No two days look exactly the same — and that variety is part of what keeps the role engaging for the right candidate in Hartbeespoort.
Importantly, the rhythm rewards people who plan ahead but also pivot quickly when North West operations throw up the unexpected.
Working in Hartbeespoort
Working in Hartbeespoort means a place near the Sun City corridor, with a steady flow of activity and a strong local economy. The team has built solid relationships across the North West region, and the Hartbeespoort office benefits from those long-standing connections.
Many candidates already living within reach of Hartbeespoort cite the location as one of the role’s quiet wins, with shorter commutes and a real sense of being plugged into the local North West economy.
Accessibility is taken seriously: where the role allows, the team works toward a balance of in-office presence and flexibility for candidates based in and around Hartbeespoort.
If you are relocating, the team can share practical pointers on neighbourhoods, transport and the typical pace of life in Hartbeespoort, North West.
Your Future Here
Career progression here is real, not a slogan. The administration jobs space in Hartbeespoort offers a clear runway from delivery into team leadership and beyond, and managers sit down with each team member regularly to map out the next step in North West.
Growth conversations happen at a regular cadence — not just at year-end — so the path forward stays current and realistic for every Hartbeespoort team member.
Practically speaking, internal mobility is encouraged. People who start in Hartbeespoort have moved into roles in other branches, specialist functions and project teams across North West.
Training is a mix of formal courses, structured on-the-job learning and exposure to broader projects, all geared at building practical skills.
About the Team
You will join a tight-knit, collaborative team that knows the administration jobs side of the business inside out. The Hartbeespoort group is a healthy mix of experienced operators and newer joiners, all of whom share a strong commitment to delivery and to one another.
Collaboration is the default working mode. Whether picking up a quick query or working through a complex project, you will find colleagues willing to lean in and help.
Line management is hands-on without being heavy. Expect regular one-to-ones, honest feedback and the support needed to do good work consistently.
Importantly, the team mix in Hartbeespoort reflects a balance of experienced operators and emerging talent, with deliberate space for diverse voices and backgrounds.
Key Outputs
- Manage diaries, meetings and travel logistics for the leadership team
- Track and report on departmental KPIs through standard templates
- File, scan and archive documents in line with retention policies
- Capture data accurately into internal systems and registers
- Update intranet pages, notice boards and internal directories
- Liaise with suppliers, contractors and service providers
- Process invoices, requisitions and expense claims for approval
- Maintain visitor registers and ensure compliance with access protocols
Who We’re Looking For
- Reliable, punctual and committed to high service standards
- Professional, courteous manner with strong customer-service orientation
- Excellent telephone and email etiquette
- 1-3 years’ experience in an administrative or front-office role
- Experience supporting senior managers is an advantage
- Strong proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
- Good written and verbal communication in English
Each application is reviewed carefully, and strong matches against the criteria above will move forward in the process.